We are seeking a highly organized and adaptable Executive Travel Coordinator & Executive Assistant to provide top-tier support to a senior executive who splits their time between the United States and Hong Kong. This role is ideal for a dynamic individual with exceptional multitasking abilities, a keen eye for detail, and the capacity to manage complex travel arrangements and personal commitments.
Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.
Key Responsibilities:
- Executive Support:
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Manage the executive’s calendar, scheduling meetings, appointments, and conference calls across multiple time zones.
- Prepare and organize documents, reports, and presentations for meetings.
- Travel Coordination:
- Plan, coordinate, and manage all aspects of domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Develop detailed travel itineraries, ensuring all travel arrangements align with the executive’s preferences and business needs.
- Handle last-minute changes to travel plans and provide timely updates to the executive.
- Communication & Liaison:
- Maintain clear and concise communication with the executive and relevant parties, ensuring smooth and efficient operations.
- Draft, proofread, and edit correspondence, emails, and other communication materials.
- Serve as a liaison between the executive and staff, clients, and other stakeholders.
- Personal Assistance:
- Assist with personal tasks and commitments, such as managing personal schedules, appointments, and errands.
- Handle confidential information with discretion and maintain the highest level of professionalism.
Requirements
- Fluency in Cantonese and English is ideal (but not required).
- Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced, global environment.
- Exceptional organizational and multitasking skills, with a strong attention to detail.
- Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Ability to handle high-pressure situations and make decisions quickly.
- Proficiency in Microsoft Office Suite, Google Suite, and other relevant software.
- Flexibility to work outside of regular business hours.
Preferred Qualifications:
- Experience in travel coordination, particularly for senior executives.
- Familiarity with the United States and Hong Kong, including visa and travel requirements.
- Bachelor’s degree in Business Administration, Communications, or a related field.
Work Environment:
- Fast-paced, dynamic environment with frequent changes in schedule and priorities.
Benefits
- Food Allowance
- Government Benefits
- 13th Month pay
- Work Equipment
- Night Differential if applicable (10% of hourly rate)
- 20 Leaves (after 6 months)
- Holiday pay (200% on Regular holidays; 130% on Special holidays)
- Overtime pay (max of 10.25 hrs/day)
- Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
- HMO (after 6 months)
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Last updated on Aug 20, 2024