Job title: Administrative Assistant
Pay Rate: $25.92/hr W2
Location: NEW YORK, NY- No Remote Option
Duration: 12 Month ContractTop 3 MUST have:1. Extensive Admin Support Experience
2. Background supporting large organizations
3. Calendar management
Overview of Role:- The Admin Assistant in this position will provide diverse, advanced and confidential administrative support
- Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time
- Significant multi-tasking abilities are required
- Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment
- Advanced administrative and analytical skills are essential.
Responsibilities:- Calendar management; coordinating and scheduling internal and external meetings
- Extensive scheduling of international and domestic travel
- Comprehensive phone coverage and expense processing
- Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
- Serving as a resource for basic company policies and procedures
- Quickly learning and keeping up to date on a variety of software programs
Qualifications:- 5+ years of financial services support experience
- Polished and professional in person, phone, and email communications
- Significant time management, organization, multi-tasking and prioritization skills
- Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
- Strong attention to detail, ability to work effectively under pressure and time constraints
- Concur or similar experience processing travel and expenses
- Exemplary demonstrated work ethic
- Ability to learn quickly and take on new responsibilities
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Last updated on Nov 16, 2023