Legal Secretaries

• Primary responsibilities include creating, scanning and maintaining electronic and paper files.
• Filing, scanning, and updating network and paper files;
• Answering the phones and assisting callers who wish to file complaints;
• Greeting people at the door and maintaining confidentiality by allowing only those with appointments to enter the office (gate-keeper);
• Processing of mail and email, ensuring accurate completion of mail logs, distributing mail, preparing acknowledgment letters, priority mail, and certified mail/return receipt and UPS packages.
• Candidate will also work with attorneys, investigators, and other administrative personnel on matters relating to judicial ethics including preparation of legal documents.
• Must maintain confidentiality and exercise discretion.

• Integrity, honesty, trustworthiness and discretion.
• Patient and calm manner in dealing with the public in person and over the telephone.
• Proficiency in Microsoft WORD, EXCEL, ACCESS, PPT and Adobe Acrobat Professional.
• Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive.
• Fast, accurate typing and formatting skills.
• Ability to manipulate and combine scanned documents.
• Understanding of an internal office document network.
• Understanding of virtual private networks (VPN).

Last updated on Sep 18, 2023