Executive Assistant (all genders)

Babbel is the top-selling language learning platform globally. We are driven by our purpose of creating mutual understanding through language. Through the , classes, , and products, we provide learners with the most effective solutions, enabling them to communicate in real-life scenarios with real people.

The Babbel team is as diverse as our content. With headquarters in Berlin, Germany and our US office in New York, we're a team of 1,000+ people from over 80 different nationalities.

For more information about Babbel and our language learning solutions, please visit or download our app from the App Store or Play Store.

We are on the lookout for an Executive Assistant to provide support to our CFO & VP - People & Organization (P&O) in Berlin!

In this dynamic role, you will support the CFO and VP of People & Organization in all aspects of their day-to-day business, acting as their tactical partner. Working closely with other Executive Assistants and internal/external stakeholders, you'll contribute to a collaborative and efficient environment.

If you are relentlessly proactive, thrive in multifaceted situations, and have clear judgment to confidently prioritize in an ever-changing environment, we invite you to support our CFO and VP of People & Organization! Reporting to the CEO Office Lead, you will be part of a high-performing EA team.

Please note that applications will be reviewed starting 4th of January 2024.

Your responsibilities:

• Collaborate across the business to ensure the CFO and VP - P&O focus on the most strategic issues.
• Proactively manage their busy and ever-changing schedules.
• Adapt to the varied demands of external and internal stakeholders with ease and assertiveness.
• Organize events such as Finance and P&O all-hands and team-building activities. You will also manage the preparation and logistics around meetings owned by the CFO and VP - P&O while aligning with relevant stakeholders on the content of those.
• Support day-to-day administrative work, including travel arrangements and expense reports.
• Manage reporting cadence and Confluence pages across the team.
• Handle ad-hoc requests and drive projects as required.
• Drive improvement of existing processes to enhance operational efficiency.
• Collaborate with a team of Executive Assistants to enhance cross-functional operational efficiency and cover when needed.

What we're looking for:

• EA experience in a fast-paced environment is a must.
• The ability to work effectively without the full picture.
• The skills and intuitive knowledge to operate modern operational tools like G-Suite & Asana/Trello effectively. Experience in editing spreadsheets and designing slide decks is a plus.
• Attention to detail and are well organised, yet comfortable working in the fluid ambiguity of a thriving company.
• Excellent planning and prioritisation skills, requiring little guidance
• Effective communication skills
• ​​A high level of integrity and discretion in handling confidential information.
• A positive, proactive attitude and someone who genuinely enjoys a challenge.
• The ability to build networks quickly and work across teams to get things done.
• A clear understanding of our Babbel values and having innate joy in helping others succeed.
• The ability to give continuous & timely feedback and work with experienced managers as an equal.
• A curious mind and an interest in Business and People topics.
• Fully fluent in spoken and written English. German is a real benefit. Language learning passion is a plus.

Some perks of becoming a Babbelonian:

• Enjoy 30 vacation days and the chance to take a 3-month Sabbatical. Plus family and life situation counseling.
• Decide how, when and from where you want to work with our flexible working hours and remote friendly options as Jobbatical (up to 3 months inside the EU) or work from our fully equipped office with nap, faith and family rooms.
• Learn and grow with the internal learning opportunities, and use a yearly learning & development budget for external training. Learn languages with Babbel for free with your full access to Babbel & Babbel Live classes.
• Take advantage of your mobility benefits options and a discounted Urban Sports Club membership.
• Be part of our employee communities (such as Femgineers, DE&I Ambassadors and LGBTQIA groups), attend cultural and regular social events.

Diversity at Babbel

As part of our ongoing journey towards building a diverse, equitable and inclusive company, we welcome everyone to apply, especially those individuals who are underrepresented in tech. We are a learning company, inside and out, and we encourage you to apply even if you do not fit all the technical requirements - all candidates are assessed based on skills, qualifications and on our business needs. Please state your pronouns in your application, and let us know if you’d like to be addressed by a name other than the one appearing on your official documents. If you have a disability or special need, feel welcome to inform us, so that we can provide you with the proper assistance in the application process.

Sounds good? We are already looking forward to hearing from you! Check out also , and to get an impression about !

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Zuletzt aktualisiert am 19.04.2024