Human Resource Coordinator

 

We’re Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We’re crucial to the company’s strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.

 

Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.

 

Imagine the sheer breadth of talent it takes to unleash a digital future. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

The Team

Reporting to the Chief of Staff, the Human Resources Coordinator will primarily support the Chief Human Resource Officer’s day-to-day, while also providing basic calendar, travel, and expense support for two additional HR leadership team members.

You will be able to exercise initiative and discretion in a results-focused and fast-paced environment, with the ability to balance management of the CHRO’s calendar alongside the day-to-day functions of the broader HR team team, effectively and efficiently. You will collaborate closely with a diverse and talented group of professionals based all around the world.

The Role

The Human Resources Coordinator will serve as a key member of the Global Human Resources team, providing integral support to the Chief Human Resources Officer and members of their leadership team. You will be responsible for a varied workload, comprising both administrative tasks and strategic initiatives.

Primary responsibilities will include:

Both day-to-day and complex executive calendar management

• navigating and managing meeting cadences
• proactively arranging schedules and deliverables, often weeks or months ahead
• preparing briefing materials and reports for meetings as needed

Domestic and international travel coordination

• creating new and modifying existing bookings, often in high pressure situations and potentially outside typical business hours as necessary
• navigating and upkeeping executive travel preferences and loyalty programs

Preparing the CHRO for internal and external programs and events

• coordinating detailed event logistics (meeting room reservations and preparations, event supplies, meal reservations and catering requests)
• liaising with key stakeholders for smooth execution
• proactive outreach to executives to align on expectations, agendas, etc.
• management of leadership headshots and professional bios, used for various speaking engagements

Expense reimbursement processing, requiring detailed understanding of Global T&E policies

• timely report submissions
• ensuring compliance with company policy
• strong attention to detail and accuracy

Providing support to the Chief of Staff

• effective communication, coordination, and management of key HR initiatives, projects, and priorities as required
• any and other responsibilities as assigned by the manager to support the responsibilities of the department

What You’ll Bring

• Proven experience as an HR Assistant, Coordinator, Executive Assistant or similar role, preferably in a fast-paced, global environment.
• Strong project management approach, with a track record of successfully managing complex calendars and initiatives through to completion.
• Strong communication (written and oral) and interpersonal skills, with the ability to effectively articulate information to audiences at all levels, both internally and externally.
• High level of emotional intelligence, with the ability to create and maintain relationships with a broad range of people: C-suite leadership, all levels of staff, and vendors etc. to professionally represent the Office of the CHRO, broader HR organization, and Hitachi.
• An ability to work well under pressure and deliver to tight deadlines and demands with confidence, operating in a dynamic environment and handling multiple concurrent, and often changing, priorities at once.
• High level of discretion and ability to handle confidential information with integrity.
• Exceptional attention to detail, organizational and time management skills.
• A self-starter with a proactive approach to working through challenges, taking the initiative to identify, prioritize and implement actions required to achieve goals.
• Proficiency in Microsoft office suite products i.e., Word, PPT, Excel, Outlook, etc.