Executive Secretaries and Administrative Assistants - (13118)

InGenesis is currently seeking Bilingual/ Spanish speaking Executive Secretaries and Administrative Assistants to work with our client in Albany, NY. In this role, you will be working to support administrative duties in the Division of Adult Care Facility and Assisted Living Surveillance within the Central Office. .

Apply today and we’ll reach out to answer any questions you may have!

Job Duties:

Must be able to provide high-level admin support by:

· preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,

· screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,

· formatting documents in Word and Excel

· maintaining various tracking and database systems

· receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,

· data entry and maintaining paper and electronic filing systems,

· troubleshoot for staff for multiple issues, including IT issues

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Having knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and the ability to take notes is necessary.

Minimum qualifications:

· a high school diploma (or equivalent),

· two-year minimum experience working in a professional office setting,

· excellent working knowledge of Microsoft Office (specifically Word and Excel),

· the ability to enter data into, and extract data from, electronic databases,

· the ability to work independently and on a team with different personalities,

· the ability to handle multiple, shifting priorities,

· good organizational skills, including an ability to organize information into reports

· previous experience working for the New York State Department of Health

Preferred qualifications:

· certification in Microsoft Office products

· knowledge and experience with computer information systems and computer programming

· prior experience working for the NYS Department of Health

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.

Last updated on Sep 18, 2024