Administrative Assistant II

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives. 

Administrative Assistant II

Alliance Defending Freedom is looking for a highly driven Administrative Assistant II to join us in our Lansdowne, VA Office. The Administrative Assistant II plays a vital role in the day-to-day and long-term success of the ministry. This position reports to the Chief of Staff and is responsible primarily for providing administrative and communications/correspondence support to the Chief of Staff. In addition, this position will provide overflow support to the CEO, President, & General Counsel (CEO). The position is also highly project-oriented, and the Administrative Assistant II will initiate and carry each project through to completion with a high degree of attention to detail and an overall standard of excellence.

Your Essential Responsibilities:

In this position, you will be responsible for:

• Provide full administrative support to the Chief of Staff, including scheduling, expenses, travel-related activities, calendar control, continuing legal education (CLE), bar registrations and compliance, documenting speaking requests, and other related administrative tasks
• Coordinate and assist with managing routine communications and meetings to support the Chief of Staff’s effort to create a unified culture in line with ADF’s guiding principles. This includes assisting with the planning of Senior Leader events, All Team Meeting, and other regular teamwide meetings
• Support the Chief of Staff with correspondence, select communications, and assigned projects essential to the efficiency and internal and external goodwill of the executive office. This includes drafting emails, letters, and thank you notes
• Assist with expense reports, timecards, and PTO request approvals in support of the office of CEO
• Cross-train and assist in the duties and responsibilities of the Executive Administrator who specializes in scheduling, travel-related activities, managing email inboxes, and logistics and planning for daily, weekly, and quarterly offsite Executive Leadership Team meetings
• Work with the Chief of Staff to execute various executive-level projects and teamwide and officewide events and activities
• Work with Finance and HR to process recognition awards for team members at the request of the Chief of Staff
• Related duties or special projects as assigned by the Chief of Staff

Skills Necessary to Succeed:

Demonstrated proficiency in:

• Dedication to honoring Christ with words, deeds, and behavior
• Competency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat Pro
• Excellent communication skills – verbal, written (including proofreading and editing), internet research, and interpersonal communication
• Demonstrated commitment to continuous quality improvement
• Superior organizational skills and strong attention to detail

Ability to:

• Interact at a high level with existing and potential ministry friends, allied attorneys, leaders of other ministries, and team members
• Self-start with a proven record of punctuality and dependability
• Manage all assignments with excellence and meet deadlines
• Professionally maintain highly confidential information
• Complete assignments with a sense of priority, anticipating executive requirements

Education and/or experience:

• Bachelors in a related field, such as English, Communications, or Business Administration
• Minimum of three years of responsible administrative experience
• Executive support experience preferred

 

For consideration for this position, you must submit a cover letter with your application or as one document with your resume. 

 

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

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Last updated on Aug 29, 2024