Senior Executive Assistant

The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers –– and sets a new standard for global reach, accuracy, and transparency. We are proud of the culture we have built. We value the unique experiences and perspectives that each person brings to The Trade Desk, and we are committed to fostering inclusive spaces where everyone can bring their authentic selves to work every day.

So, if you are talented, driven, creative, and eager to join a dynamic, globally-connected team, then we want to talk!

What you’ll do:

We are seeking an Executive Assistant in our Singapore location. You will provide high-level administrative support to 2 Sales leaders, one based in Singapore and the other in Sydney. This highly visible position will interface with all levels of leadership, employees, clients, partners, and directors. This is a fast-paced role that requires an extremely organised, articulate, and proactive individual with specific knowledge of the company and executive’s needs.

• Work closely with the executive, proactively anticipating expectations, needs and performance standards.
• Understand complex priorities to ensure that the executive’s time is optimised with minimal input.
• Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.
• Utilize knowledge of the company’s business to effectively conduct research as needed for special projects.
• Handle sensitive situations with professionalism, integrity, confidentiality, and good judgment.
• Track, monitor, and guide progress of projects and action items to ensure they remain on course.
• Manage high volume calendar (domestic and international) - scheduling, organising, and managing complicated and sometimes hectic schedules.
• You will be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed.
• Acting as a liaison for direct reports.
• Assist other TTD team members with special project deliverables as needed.
• Highly independent in coordinating activities between departments and outside parties.
• Independently organize team professional events, socials, offsites, etc.
• Coordinate on-going team rhythm of business, departmental meetings, etc.

Who you are:

• 10+ years of previous experience supporting VP's and interacting with leaders in a technology, advertising/marketing services, or other global fast paced environments.
• Highly resourceful and a fast learner, someone who takes the initiative to figure out what needs to be done.
• BS degree preferred or equivalent
• Strong computer skills required (MS Office Suite – Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Concur, Workday and Confluence strongly preferred.
• Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts.
• Positive attitude and strong work ethic, can-do, roll-up your sleeves style.
• Excellent customer service skills and able to work well with different types of personalities.
• This role requires presence in the office 3 days a week with flexibility to be in additional days as needed.
• Must be able to travel as needed with the executive being supported.

The Trade Desk does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of The Trade Desk. The Trade Desk is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Last updated on Aug 21, 2024