Administrative Assistant

Build your future with Sovos.

If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionizing how businesses navigate the ever-changing regulatory landscape.

At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do. Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.

Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes. Excited about the possibilities? So are we!

Don’t worry if you don't check all the boxes – apply anyway! We're focused on hiring the right people, not just the "right" resume. It's not about what you've done elsewhere; it's all about what you're capable of doing here.

The Work You'll Do:

As the Administrative Assistant, you’ll be at the heart of operations, providing critical support to one or more C-level executives while ensuring the smooth day-to-day functioning of our Minneapolis office. This is a high-impact role where you’ll juggle executive schedules, orchestrate key company events, and be the go-to person for local office administration. You’ll work closely with leadership to keep things running seamlessly, all while helping create a welcoming and collaborative environment for our employees. If you thrive in fast-paced settings and enjoy the challenge of multi-tasking across different functions, this full-time, onsite role in our Minneapolis area office is the perfect opportunity to make your mark.

More specifically, you will:

• Provide comprehensive administrative support to one or more C-level executives, including:
• Manage high-level calendar scheduling, coordinating meetings across time zones, resolving conflicts, and arranging travel plans with detailed itineraries and briefing materials.
• Handle expense reporting, processing receipts, reimbursements, and managing financial systems.
• Prepare presentations, reports, and special documents as needed for executive and team needs.
• Oversee daily office operations for the Minneapolis location, ensuring a collaborative workspace by maintaining supplies, managing vendor relationships, and coordinating office maintenance.
• Organize and support on-site events, meetings, orientations, and training sessions, including room setup, meal arrangements, and other logistics.
• Collaborate with internal Executive Assistants to ensure seamless communication and alignment between C-level executives.
• Manage office communications, including mail distribution, deliveries, and updates from building management to employees.
• Assist with virtual credit card approvals, purchasing, and coordinating with the finance team for receipts and expense tracking.
• Work with local HR and leadership on various projects, ensuring smooth execution and alignment with business goals.
• Ensure a high level of internal and external customer satisfaction by providing proactive, responsive support.

What We Need From You

• 1-3 years of experience in an administrative role; experience supporting C-level executives is a plus.
• Strong organizational, time-management, and problem-solving skills in a fast-paced environment.
• Excellent communication skills with the ability to work across different levels of the organization, from C-suite to frontline.
• Proficiency in Microsoft Office and productivity tools; familiarity with Teams, Concur, SharePoint, and NetSuite is preferred but not required.
• Ability to handle multiple priorities, manage competing deadlines, and maintain professionalism while dealing with sensitive information.
• Self-motivated with a proactive attitude toward personal development and continuous learning.
• Due to client contractual obligations, the successful candidate will be asked to clear a background check, including drug screen

What Does Sovos Offer You?

The tools to enhance your life - because we want you to enjoy your life outside of work and inside!

• Flexible Time-Off
• Comprehensive Health, Dental and Vision benefits
• 401(k) with employee sponsored match
• Bi-Weekly Meeting Free Days
• Mentoring Programs
• Globally recognized Training and Development programs
• Tuition Reimbursement, Time off to Volunteer, Charitable Giving Match, and more!

Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees.  We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law.  At Sovos, all employees are encouraged to bring their whole selves to work.

 Company Background

Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.

More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit http://www.sovos.com and follow us on LinkedIn and Twitter.