Executive Personal Assistant

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives. 

Executive Personal Assistant

Alliance Defending Freedom is looking for a highly professional Executive Personal Assistant to join us in our Lansdowne, VA office. The Executive Personal Assistant plays a vital role in the day-to-day life of the President and CEO. In this role, you will report to the Chief of Staff and provide essential personal and travel support to the CEO. You will provide discreet support during business trips, handling schedules and assisting with personal errands to ensure a smooth and efficient experience at all times. This role requires extensive travel, adaptability, and a proactive mindset, ensuring the CEO’s comfort, privacy, and safety in various environments.

Essential Responsibilities:

In this position, you will:

Personal & Executive Support:

• Assist the CEO with all travel logistics, including flights, accommodations, and ground transportation, ensuring seamless transitions between locations. 

• Handle personal errands and lifestyle management tasks with the highest level of discretion regarding sensitive information like schedules, preferences, and private requests. Maintaining confidentiality is essential in both public and private settings, ensuring trust and professionalism at all times.

• Work with Executive Assistant and Chief of Staff on the daily calendar to keep the CEO on schedule. This includes coordinating meetings, personal appointments, and social engagements across multiple time zones when necessary.

• While traveling, assist CEO with communication by acting as a liaison between CEO, ADF team, and other key contacts.

• Be keenly aware of the CEO’s personal preferences and support all aspects of her travel needs. 

• Support other Executives when traveling if not needed by the CEO.

• Perform other duties as assigned.

On-the-Go Support & Problem Solving:

• Be available for last-minute requests and urgent problem-solving while on the move. 

• Adapt to changing plans, unexpected delays, and travel disruptions with a solutions-focused approach.

• Ensure the CEO’s dietary needs, wellness preferences, and personal routines are maintained while traveling as much as desired.

Situational Awareness & Safety:

• Maintain a high level of situational awareness when traveling, proactively identifying and mitigating potential risks to the CEO’s safety and well-being and informing the onsite security should you notice anything. 

• In collaboration with the ADF security team, coordinate with security personnel, drivers, and local contacts to ensure safe and efficient travel routes.

• Monitor crowds, surroundings, and public interactions, staying vigilant in high-traffic or unfamiliar locations.

 

Skills you need to succeed

•  3+ years of Executive Personal Assistant experience.

• Proven experience with taking initiative and being proactive while also coordinating closely with the office of CEO and executing as part of a team.

• Experience coordinating with security teams or travel risk management professionals is a plus. 

• Strong ability to remain calm under pressure, think and act quickly, and problem-solve on the go.

• High level of situational awareness, discretion, and professionalism.

• Ability to use independent judgment to respond in the moment, particularly when discerning potential security concerns.

• Excellent organizational and time-management skills.

• Strong verbal and written communication skills.

• Exceptional interpersonal and teamwork skills.

• Tech-savvy with experience using scheduling tools, travel apps, and secure communication platforms.

• Ability to travel in the US and globally 50-75% of the time.

• Ability to work flexible hours, be on call, and travel on short notice.

• Ability to lift luggage.

• Must have an up-to-date US passport and travel internationally.

 

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 12 paid holidays per year.

ental, Vision, 401(k), Paid maternity, Paid paternity, Disability insurance

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Last updated on Feb 20, 2025