Quandela is a cutting-edge technology company specializing in photonic quantum computers. As an Office Manager at Quandela, you will be a crucial part of our team, ensuring the smooth and efficient operations of our office environment (4 sites : 3 in Massy-Palaiseau & 1 in Paris).
You will be responsible for managing all day-to-day administrative and operational tasks, including office supplies, facilities, vendor management, event coordination and travel follow-up.
Additionally, you will handle correspondence, maintain office policies and procedures, and provide support to the management team.
Responsibilities
- Manage all aspects of the office, including supplies, equipment, and facilities.
- Coordinate with vendors and service providers to ensure smooth operations
- Helping establish and maintain office policies & procedures and ensure compliance (travel, visitors, ...)
- Manage the follow up of travels (acting as a key user of the tool)
- Assist in the coordination of meetings, conferences, and internal events.
- Provide support to the management team, including scheduling appointments and managing calendars.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office budgets & costs.
- Coordinate team-building activities and company events (Afterworks, General Meetings, ..)
Requirements
- Proven experience (6 years minimum) as an Office Manager in a tech scaleup, fast growing environment
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in office management software and tools.
- Good communication in French & English, and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of basic accounting & budget follow-up principles.
- Proficiency in Microsoft Office Suite.
- Professional and discrete when handling confidential information.
- Ability to work independently and as part of a team.
- Bachelor's degree required
- Driving licence mandatory
Benefits
- A diverse, dynamic, challenging, international team and environment.
- All means necessary to carry-out high-impact projects.
- Strong potential for fast career development within a rapidly growing company.
- Employee profit-sharing scheme.
- Private healthcare scheme.
- Meal and transport subsidies.
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Last updated on Jul 25, 2024