Project Assistant

• Compose, edit, log, and distribute letters, memos, reports and other correspondence.
• Log, maintain, and distribute drawings, specs and all construction related documents.
• Order hard copy prints/materials for field staff as needed.
• Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, and Owner Change Orders and the like.
• Assemble, edit, proof, distribute, track and file CCDS, Owner Reports, and Invoices, etc.
• Edit, proof, distribute and file all project related meeting minutes, submittals and RFI’s as required for the project. 

•  Facilitate, manage, organize, and request, with the assistance of project team members, the closeout and punch-list process.
•  Assist the receptionist with phone coverage as needed; process incoming mail and any other duties as necessary or assigned.
• Assist Preconstruction/Estimating Department with Prequalification & CCIP verification for both Enrolled and Excluded Subcontractors.
• Other assignments as required by Project Team and Office Staff.
• Assist CM, PM, APM, and Superintendent with all documentation, communication, and organization of Construction project(s).
• Assist Owners, Design Team, and Subcontractors with project needs.
• Ability to multi-task, often switching between tasks as needed or requested by project team(s).

• College degree or 3-5 years administrative assistant experience .
• Excellent interpersonal, communication and organizational skills.
• Proficient in Microsoft Word, Excel and Outlook.  Experience with project management related software, i.e. Procore is a plus.

Last updated on Apr 29, 2024