Facilities Assistant, Part-Time

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We’re looking for a Part-Time Facilities Administrative Assistant to join our Facilities & Office Services team in Toronto 2 days a week.

Reporting to the Office Services Manager, the Facilities Administrative Assistant will be responsible for providing Facilities & Office Services tasks in a timely and customer service-oriented manner. 

This role is a part time position working 2 days per week (Tuesday and Wednesday) onsite at our office at 151 Yonge Street in Toronto.

Who you are:

• Service – You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

• Reception desk duties involve welcoming both external customers and internal staff
• Receiving and mailing out courier packages
• Assist in distributing snacks and catering during Anchor Days and EA meetings
• Greeting and serving internal and external clients at the reception area including issuing of access cards and tracking for security purposes
• Administration of Facilities Inbox in collaboration with Vancouver office
• Assisting with onboarding and offboarding employees
• Responsible for issuing and tracking of building access cards, desk/office keys
• Provide high level of customer support to executive assistants
• Monitor and maintain vendor contracts and schedule renewals in conjunction with manager of facilities
• Light cleaning involving loading and unloading of dishwashers in all 4 kitchens
• Other related duties assigned by the Office Services Manager

Requirements

Your experience and skills:

• Top level customer service skills, collaborative and team oriented with a “can do” attitude
• Post-Secondary education preferred
• 2 years’ experience in a similar position
• Strong experience with the MS suite of products including Word, Excel, Outlook
• Experience with office 365 experience and teams preferred
• Experience working with vendors, building management and construction project trades and consultants is preferred
• Strong aptitude to pick up technology and willingness to learn new systems
• Ability to learn quickly in a fast-paced environment and strong attention to detail
• Strong organization skills with a process improvement mindset
• Ability to prioritize and multi-task
• Fluent communication skills in English are required and bilingual skills in French are an asset

Benefits

Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

Equal Employment Opportunity

Aviso Wealth welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with over $125 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.

As this role will be 2 days a week the annual salary will be $20,160 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Salary:

As this role will be 2 days a week the salary will be $20,160 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Last updated on Aug 13, 2024