HR Assistant

For national staff only

Organization - People in Need

Job Title - HR Assistant

Duty station – Chisinau 

Salary range - 17550,00 - 18620,00 MDLbrut, based on experience and profile

Application Deadline – September 11, 2024, by COB.

Type of contract - Employment contract; Full-time;

Expected Duration of Assignment - 01/09/2024 - 31/12/2025

Education & Work Experience:

˗ College diploma or university degree in human resources, business administration or related field.

˗ Minimum 2 years of experience in a similar field;

˗ Skills in Microsoft Office Suite (Word, Excel, PowerPoint; Outlook), knowledge of HR administrative and archiving software such as NAVI, ELO is an advantage.

˗ Strong personal and communication skills; ability to handle sensitive and confidential information with discretion; excellent organizational and time management skills; conflict resolution and problem-solving skills.

˗ Understanding of HR best practices and legal requirements; awareness of the unique challenges and dynamics of working in the NGO sector.

˗ High level of integrity and ethical standards; ability to work independently and as part of a team; cultural sensitivity and commitment to diversity and inclusion;

Languages:

˗ Fluent in Romanian, good knowledge of Russian and English

Background:

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. For more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of the following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position Overview: 

The Human Resources Administration Assistant (HRAA) duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Duties & Responsibilities

HR Standards & Procedures

·        The HRAA is fully familiar with current PIN HR-related policies, procedures, and standards, and ensures that compliance with these documents is fully applied, provides necessary information, and advises staff if relevant.

·        Is responsible for the discretion of sensitive and confidential information and follows the Personal Data Protection Policy and Code.

Human Resources Administration

·        Assist with day-to-day operations of the HR functions and duties.

·        Provide clerical and administrative support to Human Resources executives.

·        Compile and update employee records (hard and soft copies).

·        Process documentation relating to personnel activities (staffing, recruitment, performance evaluations, etc.).

·        Assist in payroll preparation by providing relevant data (absences, leaves, etc.).

·        Prepares the schedule and structure of the recruitment process; coordinates the collection of references, sends rejection letters to non-selected candidates, and communicates acceptance to the selected candidates;

·        The HRAA ensures the timely collection of employees’ timesheets and their placing in the ELO folder;

·        Support Human Resources Officer in visas/work permit applications for international team members.

·        Coordinate communication with candidates and schedule interviews.

Requirements:

˗ College diploma or university degree in human resources, business administration or related field.

˗ Minimum 2 years of experience in a similar field;

˗ Skills in Microsoft Office Suite (Word, Excel, PowerPoint; Outlook), knowledge of HR administrative and archiving software such as NAVI, ELO is an advantage.

˗ Strong personal and communication skills; ability to handle sensitive and confidential information with discretion; excellent organizational and time management skills; conflict resolution and problem-solving skills.

˗ Understanding of HR best practices and legal requirements; awareness of the unique challenges and dynamics of working in the NGO sector.

˗ High level of integrity and ethical standards; ability to work independently and as part of a team; cultural sensitivity and commitment to diversity and inclusion;

Languages:

˗ Fluent in Romanian, good knowledge of Russian and English

Interested applicants must submit the following:

˗        Cover letter (in English);

˗        CV (in English);

˗        Contacts of three references (one should include the supervisor in the most recent work assignment).

Deadline for applications: September 11, 2024, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.

Last updated on Aug 28, 2024