Receptionist, Office Assistant

Company Overview: 

Fortune drives the conversation about business. With a global perspective, the guiding wisdom of history, and an unflinching eye to the future, we report and reveal the stories that matter today—and that will matter even more tomorrow. With the trusted power to convene and challenge those who are shaping industry, commerce and society around the world, Fortune lights the path for global leaders—and gives them the tools to make business better.  

Receptionist, Office Assistant

Job Description

 ^{Location: New York City (hybrid). 5 days in the office per week, subject to change.}

The ideal candidate is customer service-oriented, with excellent communication skills and a can-do attitude. The individual should be comfortable working in a fast-paced environment and capable of effectively prioritizing and processing multiple tasks. We are looking for someone who is committed to the front desk of a busy media firm!

Responsibilities:

• Welcome and greet guests; be attentive to everyone who enters the firm offering a customer/client service atmosphere

• Coordinate all front-of-house activities including but not limited to greeting visitors, consulting with building management, to effectively manage all day to day activity

• Support internal and external events, meetings, appointments, conferences, travel arrangements, expenses, and catering

• Maintain schedules and calendars of 2 Senior Staff members
  
  
• Ability to manage and submit expense reports through Concur

• Accepting and logging deliveries from couriers and caterers and notifying appropriate individuals

• Respond to ad-hoc requests and assist where needed

• Maintain office filing systems related to the NY Reception/Office Assistant tasks

• Operate conference room technology to ensure technology works effectively with conference room bookings

• Operate standard office equipment, such as switchboard phones, computers, copiers, postal machines, fax machines, etc.

• Communicate and coordinate the division of tasks and responsibilities with the Ops Manager,

• Maintain physical presence at reception desk and reception area of the New York office

• Assist and/or direct with the set-up and clean-up of conference and meeting rooms

• Assist with maintaining general office and pantry supplies

• Assist with maintaining and general up-keep of all firm common areas

Desired Qualifications, Skills & Experience:

• Proven track record as a Receptionist or Office Assistant in media or financial services preferred

• Intermediate / expert proficiency in standard document processing software, such as Office365, Calendaring, Video Conferencing (Zoom/Teams) and Adobe

• Strong verbal, written communication, and technical skills

• Excellent organizational skills and attention to detail

• Ability to take initiative, complete projects independently and juggle multiple priorities
• Highly self‐motivated, energetic, self‐starter, flexible attitude, adaptable team player.
• Polished, articulate, and detail-oriented
• Prioritizing welcoming guest experience
• Shift focus quickly between various projects and priorities

Salary

For this role the estimated compensation, depending on level of experience, is $28-35 per hour

Last updated on Aug 14, 2024