D.A. Davidson & Co. - the Strength of Advice
Our firm delivers a breadth of quality financial solutions to individual and institutional investors, companies, and government entities. D.A. Davidson Companies provides straightforward, personalized advice, nationally recognized research, and capital market investment banking expertise to clients who need help achieving their strategic financial goals.
Job Description
We are looking for a highly motivated Administrative Assistant to join our Equity Capital Markets team in New York. This is an energetic and performance-driven office; the Administrative Assistant will have an integral role contributing to effective business operations, employee engagement, and the work environment. This role will work closely with senior and junior employees on a variety of initiatives aimed at streamlining office procedures, enhancing company culture, and other support related tasks.
Qualifications:
- A minimum of 2 years’ experience in an administrative role, supporting an office or team in a fast-paced professional environment required.
- Must be proactive and solution-oriented: be the first to notice problems ,and propose and execute solutions.
- Excellent organizational skills with the ability to work under pressure with diverse workloads and little to no direct supervision.
- Strong written and verbal communications skills, strong interpersonal skills.
- Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
- Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.
- A team player, willing to assist in other areas when necessary.
- Ability to work overtime as needed.
- This role is 100% in-office. Candidates must have the ability to work on site full time, five days per week.
Duties:
- Oversee all administrative functions for the office – reception, facilities, vendor management, shipping, etc.;
- Maintain a tidy and organized office space;
- Coordinate logistics for in-office meetings – setting up video conferencing or conference calls, ordering refreshments, printing materials, etc.;
- Manage supply inventory and ordering, including IT hardware;
- Take point coordinating with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible;
- Process invoices and submit to accounts payable;
- Process expense reports and submit for payment;
- Assist other administrative staff on projects as needed;
- Maintain department files and manage record retention process to ensure compliance with regulations;
- Propose and execute ideas for office engagement;
- Assist with event planning as needed;
- Establish and maintain working knowledge of company policies and procedures.
At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Please answer all questions carefully: incomplete or inaccurate answers may impact your potential employment. By clicking Submit Application, you declare that all statements in this application are truthful to the best of your knowledge. California applicants please see D.A. Davidson's California Resident
Privacy Policy.
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Last updated on Mar 26, 2024