Receptionist

• Answer incoming calls using Teams calling with promptness, accuracy, and courtesy.  Answer incoming calls, place outgoing calls, forward calls to requested party, and take messages when necessary.
• Greet all office visitors and announce their arrival to appropriate team members.
• Receive packages and incoming mail/correspondence as required.  Sign for parcels when necessary and route to intended party. Create FedEx and UPS shipments as needed.  Pick-up, Sort and deliver mail daily. Make sure all outgoing mail is postage stamped and mailed daily.  
• Have visitors sign the daily visitor log to document the whereabouts of all visitors.
• Maintain an attractive, neat, and professional appearance of the front lobby area.
• Assist Accounts Payable/Receivable with incoming checks/invoices.
• Order office supplies for the office weekly and job sites upon request.
• Coordinate company events/training/management meetings with set-up/take-down, room reservations, and food or refreshments upon request.
• Set-up, clean, and restock kitchen areas daily.  Order snack and beverage supplies as needed.
• Perform miscellaneous administrative duties as assigned.  This may include:  preparing correspondence utilizing word processing software; sorting/filing documents, tracking data / information utilizing MS Excel, etc.
• Back-up and assist duties of Administrative Manager

• High School Diploma or equivalency required.
• Minimum 1-year experience with general office duties required.

• Ability to effectively communicate; specifically, to speak clearly, listen, and get clarification as necessary.
• Maintains security of confidential information.
• Exhibits sound and accurate judgment and reasoning.
• High degree of attention to detail.
• Able to gather and analyze information, and develop solutions, make suggestions, etc.
• Ability to complete work assignments by deadlines, with high degree of accuracy.
• Proficient with computer software applications used for completing work:  specifically, MS Office suite (primarily Outlook, Word, Excel).
• Maintain the highest degree of courteous professionalism in actions and appearance.
• Able to manage stress and exhibit patience and poise in the face of frequent changes, shifting priorities, delays, and unexpected events, including emergencies.

• This position is performed in a front lobby, “open” work environment, seated at a reception desk.    The receptionist must be able to see, hear, and speak.  Frequent use of computer keyboard and monitor is required.   Occasional standing, kneeling, and light lifting may be required in the course of doing administrative tasks. 
• No travel required.
• No work from home unless weather conditions warrant

• The range for this position has been established at $20.50 to $29.00 per hour and is US Engineering’s good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

Last updated on Dec 17, 2024