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Incidents and Complaints Manager

mable · 30+ days ago
Negotiable
Full-time
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Mable is an online platform connecting Australians looking for disability and aged care support to independent support workers. Since 2014, we’ve been helping our community live their kind of independence, and today we’re one of Australia's largest and fastest growing healthtech platforms. 

We  have been recognised in AFR’s Fast 100 list, Deloitte’s Tech Fast 50, and won the Australian Growth & Australian Technology Growth Company of the Year Award in 2020! So don’t miss  your  opportunity to join a thriving scale-up and deliver change to  Australia’s care and support sector.

We are seeking a highly skilled and dedicated professional to join our team as an Incidents and Complaints Manager. The successful candidate will be responsible for leading a team of Incidents and Complaint Specialists, managing and overseeing all aspects of incidents and complaints resolution, ensuring the delivery of high-quality care services while maintaining compliance with regulatory standards. This role plays a crucial part in enhancing the overall quality of care and client satisfaction within our organization.

Key Accountabilities

Incident Management

  • Develop and implement effective incident management procedures and protocols.
  • Monitor, investigate and analyse incidents promptly, ensuring a thorough understanding of the root causes.
  • Escalate more serious issues to the Head of Customer Operations as required
  • Collaborate with relevant stakeholders to establish preventative measures and strategies to mitigate future incidents.

Complaints Resolution

  • Manage the complaints resolution process in accordance with industry regulations and organisational policies.
  • Ensure the Incidents and Complaints team demonstrate high quality service when working with clients, their families, and support providers to address and resolve complaints in a timely and empathetic manner.
  • Identify trends and patterns in complaints to proactively address systemic issues.

Regulatory Compliance

  • Stay updated on relevant legislation, standards, and guidelines pertaining to the aged care and disability sector.
  • Ensure that all incidents and complaints processes align with regulatory requirements and industry best practices.
  • Develop, implement and manage quality activities to ensure organisational compliance with all legislative obligations and collaborate with regulatory bodies during audits and inspections.
  • Provide relevant information to support the Trust & Safety team’s response to formal regulatory requests received by Mable

Leadership

  • Supervise, develop and coach the Incidents and Complaints Specialists by setting clear performance goals, conducting regular performance evaluations, and providing timely coaching and feedback for development.
  • Ensure all team members feel supported in their roles and are comfortable seeking guidance from above. Develop their understanding and approach, enabling team members to manage similar situations independently in the future
  • Provide training and support to staff on incident reporting, investigation, and complaint resolution processes.
  • Deliver a high standard of employee experience through a leadership approach that fosters a culture of openness and accountability among team members in reporting incidents and addressing complaints.
  • Manage a small caseload of incidents and complaints to develop an understanding of case management
  • Serve as the escalation point for your team on complex incidents, complaints and any other cases that they are managing
  • Ensure that incident / complaint record quality is of a high standard and accurately depicts the timeline of actions taken by the team

Continuous Improvement

  • Identify gaps, areas for development and implement strategies for continuous improvement in incident and complaints management processes.
  • Regularly review and update policies and procedures to reflect best practices and evolving regulatory requirements.

Skills, knowledge and experience

  • Relevant qualifications in healthcare management, social work, or a related field advantageous.
  • Proven experience in incidents and complaints management within the aged care and disability sector.
  • Previous experience managing a team.
  • Experience of handling challenging conversations with customers.
  • In-depth knowledge of relevant legislation, standards, and guidelines.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.- attention to detail, ability to clearly explain decision-making and a skilled use of language are key
  • Ability to collaborate effectively with diverse stakeholders.

Personal Attributes

  • Compassionate and empathetic approach to client care.
  • Strong leadership skills and the ability to inspire and motivate a team.
  • Detail-oriented with a commitment to maintaining high-quality standards.
  • Adaptable and able to thrive in a dynamic and fast-paced environment.
  • Ability to remain calm and composed under pressure
If you are passionate about ensuring the well-being of individuals in the aged care and disability sector and possess the skills and experience required for this role, we encourage you to apply.

Our Values

We’re Switched On 💡
We know our customers because we listen and want to learn. We engage within the community and the sector and always act on insights. 

We’re Bold 📣
We’re ambitious and embrace creativity to solve challenges. We’re here to reshape the industry and back big ideas. 

We’re One 🤝
We channel our passion into a positive environment. We welcome diversity and collaborate to make the most of our different skills and ways of thinking.

We’re Impactful 🌟
We work hard to deliver change. We innovate and move fast to make a difference in the sector and people’s lives.

Our Benefits

Power your career ⚡️
Learn from industry experts, experienced leaders, and on-the-job opportunities. 

Work away 🌎
Get a creative boost working overseas for 4 weeks in a rolling 12-month period. 

Access parental leave 👶
Get 14 weeks of paid leave for primary carers and 6 weeks of paid leave for secondary carers plus superannuation. 

Work with flexibility 🏠
We’re a hybrid workplace. Collaborate at home or in the office - whatever works for you and your team. 

Take a floating public holiday 🫶🏾
Acknowledge a significant day your way with family and friends. 

Be rewarded 🏆
Celebrate wins and recognise great performance with an easy and accessible Reward and Recognition program. 

Get paid to take a break 🏝️
Get one extra paid leave day per quarter for what makes you happy.

Inclusion at Mable 

Mable is an equal opportunity employer. We find excellence in diversity and are committed to creating an inclusive environment for all employees and candidates. 

People with lived experience of disability or personal experience with the aged care system are strongly encouraged to apply.

We take pride in highlighting our dedication to our policies, fostering flexible work arrangements and championing inclusive practices for women in tech.

If this role has stood out to you but you don’t feel like you ‘tick all the boxes’, we strongly encourage you to apply nonetheless. We value diversity across experience and you might well bring something to the Mablehood we are looking for! 

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

Where to find us online
Careers Page - https://bit.ly/3Mz8Ym1
Instagram - https://bit.ly/3pgAOXk 

Last updated on Sep 19, 2024

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