Senior Compliance Manager, Grants Stewardship (Apply by: Tuesday September 4, 2024)

About JFF 

Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve equitable economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star: In 10 years, 75 million people facing systemic barriers to advancement will work in quality jobs. 

To achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 300 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine what’s possible.   

 We’re on a path of ongoing growth and expanding impact. We have an operating budget of $105 million, and we’re funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that works—for everyone.  

 

DEIBW at JFF  

Diversity, equity, inclusion, belonging, and well-being (DEIBW) are core to JFF’s North Star and mission. We employ and build diverse teams across race, ethnicity, sex, gender identity and expression, age, and lived experiences and are constantly working toward ensuring these differences are celebrated and included. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and equitable career advancement opportunities. Learn more about what DEIBW looks like in practice at JFF.

We seek to invest in and learn from those who represent the communities we serve, particularly individuals from populations who have been explicitly or implicitly excluded from the workforce. Knowing its importance to the success of our work and the engagement of our staff members, we aspire to attract and retain a diverse team and welcome people of all backgrounds to apply to our open roles. JFF is a fair chance employer and in alignment to our North Star, we strongly encourage individuals whose highest level of education attained is less than a 4-year degree; People of Color; and people with records to apply. 

 

About the Position:  

Reporting to the Director, Grants Stewardship, the Senior Compliance Manager, Grants Stewardship will take the lead on financial and compliance management of JFF’s federal grants and contracts, including working with program delivery staff to ensure their understanding of rules and regulations monitoring compliance for our subgrantees and subcontractors, and managing our federal reporting. JFF has a robust working relationship with various federal agencies in delivering grants and contracts, and the Senior Compliance Manager will also play a key role in helping expand and maintain JFF’s federal compliance program.  

This position presents an exciting opportunity for an experienced grants manager to broaden their expertise across all facets of finance within a growing, mission-driven organization. This person will play a key role in supporting elements around numerous grant stewardship functions, and partner cross functionally across the entire Finance team to act as a champion for project owners, seeking clarity and transparency in financial systems and practices, educating project budget owners on key financial and compliance issues, and documenting and elevating best practices through policies and procedures to ensure JFF has the tools and knowledge needed to act as a low-risk federal grantee and contractor. 

The ideal candidate for this role is a dynamic individual who has experience with maintaining and managing complex federal grants and working with staff to help them to build out best practices with their awards. This is a great opportunity for an individual who thrives in an environment of change, approaches tasks with unwavering attention to detail, and exemplifies a strong customer service around financial and stakeholder engagement. 

 

What you'll do:   

Oversee and maintain a portfolio of grants and awards and ensure federal reporting is timely and accurate 

• Maintain and manage grants administration processes in partnership with the Director, Grants Stewardship. on federal grants and contracts to ensure a smooth workflow from award through grant/contract closure 

• Partner with project leaders to manage different subcontractors' relationships, which will include building systems to track spending on federal awards aligned to IRS regulations for grants and contracts. 

• Help build and maintain systems to ensure timely and accurate submissions of all required federal reporting, including Federal Funding Accountability and Transparency Act reporting, General Services Administration (GSA) required reporting, quarterly sales, subcontracting reporting, System for Award Management reporting, quarterly or annual grant-specific financial reporting,  

• Review and analyze contractual budgets spenddown and project surplus or deficit for Time & Materials Contracts, analyze expenditure against billing to project surplus or deficit, assist Budget Owners to appropriately budget the award, accounting for real expense costs 

• Leverage financial system data to calculate monthly federal grant expenditures for the drawdown of cost reimbursement awards. 

 Build and support best practices to help avoid risk and maintain compliance for the Grant Stewardship team 

• Maintain JFF’s federal registrations, including SAM and GSA to ensure JFF’s organizational compliance  

• Partner with the Director of Grants Stewardship to expand and maintain JFF’s Federal Compliance Program and help develop compliance policies and procedures. 

• Assist and support accounting staff in ensuring that all grant and contract transactions are recorded properly in accordance with budget terms of the grant/contract, specifically subaward and subcontractor spending. 

• Expand and maintain JFF’s Subaward Management and Monitoring Program, including performing risk assessments, virtual site visits and annual collection and review of sub-awardees audit. 

• Lead and coordinate JFF’s response team consisting of project-related finance staff to prepare to respond to compliance and financial questioning in the event of a federal agency monitoring visit (including GSA) - to ensure JFF’s continued low-risk grantee status. 

 Partner with key stakeholders across JFF to help build and support best practices around grant stewardship  

• Partner with internal leaders on federal awards to track expenditures against budget and keep project team members apprised of budgetary issues and concerns. 

• Build and maintain educational tools to inform staff of relevant federal regulations and guidelines. 

• Partner internally with Project Management and Execution team on process flows that impact Grants Stewardship to increase efficiency and transparency for project staff  

• Partner with our Finance Business Partners and program leadership to ensure timely and efficient management of project budgets  

• Partner with internal leaders on federal awards to track expenditures against budget and keep project team members apprised of budgetary issues and concerns. 

• Partner with key stakeholders in Government Development team to update and expand JFF’s GSA Price List to increase JFF’s competitiveness in federal price bidding  

  

Who you are:   

• You bring extensive experience with grants management awards preferably within a fast-paced nonprofit environment, (New hires at the Senior Manager level at JFF typically bring 5-10 years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions) 

• You bring a deep knowledge of the Code of Federal Regulations, Federal Acquisition Regulations, Uniform Grant Guidance, Cost Principles, and requirements related to grants and contracts and expenditures responsibility rules  

• You have a familiarity with General Ledger and Accounting systems, preferably Oracle or NetSuite  

• You bring experience partnering with key stakeholders to oversee and build best practices around ensuring that staff are meeting requirements for grants and awards  

• You’re a strong communicator and are comfortable working with a diverse set of stakeholders, both internally and externally 

• You know how to develop collaborative partnerships across the organization to achieve results; you continually leverage your communication skills and customer service approach when working alongside staff members and external stakeholders, especially when handling confidential matters.  

• You have a track record of success functioning both independently and as a member of a cross-functional team. 

• You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work.   

• You are energized by stewarding JFF’s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFF. 

• You show awareness of your performance, impact, and of those around you with respect to your organization's cultural context.  

• You are an active listener who communicates clearly, openly, and respectfully, whether verbally, in writing (reports, memos, briefs, etc.), and/or when facilitating   

• You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own 

• You take ownership of work by keeping yourself and others focused and accountable to the work. 

• You leverage professional development and other learning opportunities to stay current with advances in your field and grow your subject matter expertise. 

 

What We Offer  

At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.  

 JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.   

  The hiring range for this role is $80,000 - $100,000 annually, in alignment to JFF’s Senior Manager salary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hire’s relevant experience and market demands.  

 

To Apply  

As part of your application, please include your resume and a thoughtful cover letter, addressed to the Director, Grants Stewardship, Nicole D'Alessandro Giroux outlining how your skills and experience meet the qualifications of the position. 

We are accepting applications through September 4, 2024, Applications submitted by that date will be reviewed and candidates will receive updates on their candidacy by the week of September 4th, 2024  

At JFF, we’re also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disability and/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at hiringaccommodations@jff.org. 

 

Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders. 

 

 

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Last updated on Aug 19, 2024