Executive Assistant, Operations & Office Administrator

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped 2.5 million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. 

We're on the lookout for a dynamic and highly organized Executive Assistant to join our vibrant team! This person will play an exciting, multifaceted role, providing crucial administrative support to our legal, supply chain and people team while spearheading special projects under the guidance of our administration leadership. Based in our San Diego office, you'll be at the forefront, overseeing day-to-day office operations, fostering a positive office culture, and cultivating an environment where cross-collaboration thrives. Reporting directly to the Chief of Staff, we're seeking someone with top-notch communication skills, an eye for detail, reliable follow-through, and ability to juggle multiple priorities and handle confidential matters with the utmost discretion is essential.

This is an in office role based in San Diego, CA. 

What you will do: 

• Deliver comprehensive administrative support to the Legal, Supply Chain, and People Leadership teams by managing expenses, coordinating calendars, organizing travel arrangements, and handling correspondence efficiently.
• Support the legal team with coordination, document preparation, project planning, and executing, contract management, and compliance tracking.
• Assist the supply chain team with logistics coordination and vendor communication.
• Support the people team with scheduling and coordinating process improvement initiatives.
• Lead special projects and initiatives assigned by our leadership, showcasing your creativity and proactive approach.
• Coordinate in office events, meetings, and team-building activities, ensuring seamless execution from logistics to catering.
• Manage office supplies, monitor inventory, assist in equipment procurement, and ensure facilities are well-maintained.

Requirements

• 5+ years of experience as an Executive Assistant or in a related field, such as business administration or a similar role.
• Previous experience in a similar role within a corporate or professional environment is a big plus.
• Proven track record as an executive assistant, administrative assistant, or office administrator.
• Proficiency in GSuite and other relevant software applications is a must.
• Exceptional organizational skills with an eye for detail.
• Excellent written and verbal communication skills for professional interactions with stakeholders.
• Proactive problem-solving abilities and the capacity to anticipate needs and take initiative.
• Flexibility to adapt to changing priorities, whether working independently or as part of a collaborative team.
• Positive attitude, professional demeanor, and unwavering work ethic.
• Ability to travel to off-sites to support teams as needed.

Benefits

At Oura, we care about you and your well-being. Everyone here at Oura has a ring of their own and we are continually looking to improve employee health and add to our benefits!

What we offer:

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave
• Amazing culture of collaborative and passionate coworkers

Oura takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

• Base Compensation: $94,000-$104,500

To all recruitment agencies: Oura does not accept agency resumes. Please do not forward resumes to our jobs alias, Oura employees, or any other organization's location. Oura is not responsible for any fees related to unsolicited resumes.

Oura is proud to be an equal-opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals seeking employment at Oura are considered without regard to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. We will not tolerate discrimination or harassment based on any of these characteristics.

We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Last updated on Aug 28, 2024