Office Administrator

Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments as needed.

The individual we hire will be a confident, dedicated candidate to perform the duties of this position in keeping with the high standards of the company. The successful candidate will be organized, a good learner and will demonstrate their ability to perform the duties of their job for the company. The ideal candidate will exhibit a strong work ethic, dedication to the company's core values of superior customer service and exhibit a positive can-do attitude. This person will communicate clearly and interact positively with field and office personnel and with our customers. They will step in and help when emergencies arise and take every care to provide our customers and internal office staff with the best possible support.

Required Qualifications:
•    Associates degree or Certificate Training
•    Minimum 6 months related experience
•    Microsoft Office Suite, Adobe Professional, Accounting Data base
•    Ability to multi-task, prioritize and work efficiently
•    Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
•    Customer focused
•    Ability to work independently, self-starter, energetic
•    Ability to demonstrate good common sense and sound judgment
•    Ability to perform at high levels in a fast-paced ever changing work environment
•    Ability to anticipate work needs and follow through with minimum direction

Daily Duties:
•    Assist in answering, screening, forwarding, taking messages and transferring calls for any incoming phone calls while providing basic information when needed on a three-line phone system.
•    Receive and screen visitors
•    General administration and clerical
•    Receive and Sign for UPS and FedEx packages and deliver them to the correct person
•    Maintain a safe and clean reception area
•    Maintain office supplies and uniforms
•    Filing
•    Data Entry
•    Administrative work for Construction and Sales Divisions as needed
•    HR including new employee on-boarding
•    Other duties as assigned.

Requirements:
•    Proven work experience with multi-line phone systems
•    Customer Focused
•    Professional appearance
•    Solid communication skills both written and verbal
•    Ability to use Windows 8 system or higher
•    Ability to be resourceful and proactive in dealing with issues that may arise
•    Ability to be flexible, organize, multitask, prioritize and work under pressure

Benefits
•    Health - 100% Paid for the Employee - low deductible HMO plan
•    Dental
•    Vision
•    401K & Profit Sharing Plan - 100% match up to 3% of wages
•    Paid Vacation and Extended Holidays

Last updated on Nov 9, 2023