Executive Secretary - (13128)

InGenesis is currently seeking an Executive Secretary to work with our client in New York, NY. In this role, you will be working in the NYS Office of the Attorney General (OAG) .

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Check filings for deficiencies.

· Calculating filing fees as needed.

· Scanning paper submissions

· Issues ID numbers to filings

· Update database

· Saving files to shared drive following file-naming convention.

· Download files from the cloud.

· Copy from emails in outlook as required.

· Rename PDF files per file-naming convention as required.

· Enter filings into spreadsheet accurately so they can be retrieved on demand.

· Create folders, save files to folders, add notes to database and spreadsheet as needed. For deficient filings, email the submitting attorney, using a template.

· Follow up on deficiencies as needed.

Minimum Qualifications

· Preferred Education: Bachelor's Degree

· Excellent writing and communication abilities are preferred.

· Should be a self-starter, outgoing and team oriented.

· Strong attention to detail and organizational skills are a must.

· Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is a mandatory component.

· Reliability, and time and attendance are critical.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.

Last updated on Oct 4, 2024