Office Coordinator

Build your future with Sovos.

If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionizing how businesses navigate the ever-changing regulatory landscape.

At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do. Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.

Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes. Excited about the possibilities? So are we!

Don’t worry if you don't check all the boxes – apply anyway! We're focused on hiring the right people, not just the "right" resume. It's not about what you've done elsewhere; it's all about what you're capable of doing here.

The Work You'll Do:

As the Office Coordinator, you’ll play a key role in creating a welcoming and organized work environment for our Grand Forks office. This on-site position is responsible for managing daily office administration, coordinating both in-office and virtual events, and supporting various departmental initiatives. You’ll be the go-to contact for our local employees and a primary driver of seamless office operations.  This is a part-time (approximately 20 hours a week) role that must sit on-site in our Grand Forks, ND office location.  

More specifically, you will:

• Welcome and assist internal and external visitors; maintain a tidy reception area
• Manage reception operations and procedures as directed by Sovos management
• Provide administrative support for office projects as needed
• Restock office supplies and kitchen refreshments regularly
• Coordinate in-office and virtual events, including scheduling, communications, venue bookings, and catering orders
• Ensure facilities upkeep, including reporting maintenance requests and overseeing repairs and upgrades
• Schedule tasks for facilities assistants for office cleaning and related duties
• Support basic employee onboarding tasks, such as office walk-throughs and mailing new-hire materials
• Complete various administrative tasks for Sovos leadership, including data entry and correspondence
• Willingness to work additional hours as needed for peak times or special projects

What We Need From You

• Strong professionalism, proactive approach, and positive attitude
• Proficient with phone systems, computer hardware, and software applications
• High levels of energy, engagement, and a commitment to taking initiative
• Self-aware and dedicated to personal growth and development
• Ability to communicate and solve complex issues effectively
• Skilled at working collaboratively with diverse teams and stakeholders, with sensitivity to various perspectives and cultures
• Due to client contractual obligations, the successful candidate will be asked to clear a background check (including drug test) upon hire

 What Does Sovos Offer You?

The tools to enhance your life - because we want you to enjoy your life outside of work and inside!

• Flexible Time-Off
• 401(k) with employee sponsored match
• Bi-Weekly Meeting Free Days
• Mentoring Programs
• Globally recognized Training and Development programs
• Tuition Reimbursement, Time off to Volunteer, Charitable Giving Match, and more!

Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees.  We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law.  At Sovos, all employees are encouraged to bring their whole selves to work.

 Company Background

Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.

More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit http://www.sovos.com and follow us on LinkedIn and Twitter.