Office Assistant / Receptionist

Orgvue is an organizational design and planning platform that empowers businesses to transform its workforce by understanding the work people do and the skills they have. Our platform connects strategy to structure, providing clarity of vision, so you can build a more adaptable, better performing organization that thrives in a constantly changing world of work.

The world’s largest and best-known enterprises and consulting firms use Orgvue to visualize and model current and future states of the organization and make faster, more informed decisions. The company is headquartered in London, with offices in Philadelphia, The Hague, Toronto, and Sydney.

About the role

An exciting opportunity for a bright and positive Receptionist/ Office Assistant. We’re on the lookout for someone enthusiastic, organised and proactive, with a knack for thinking ahead and making things happen. As the face of our office, you’ll be the go-to person for both employees and visitors, bringing your can-do attitude to everything you do. If you’re a true team player who’s self-motivated and loves getting things done, this role is for you! You’ll report to the Executive Business Manager who will be your mentor and will support with your career development.

Responsibilities

• Providing an excellent first point of contact experience for employees and guests

• Setting up meeting rooms, managing catering requests and responding to emails

• Distributing and sending post, arranging couriers and taxis
• Maintain the reception, kitchen and printer areas, ensuring spaces are kept tidy and arranged safely
• Ordering regular office consumables, office supplies and merchandise
• Stocking fridges, putting out office snacks and setting up refreshments/ catering for meetings
• First point of contact for general office enquiries and third party suppliers (cleaning, maintenance etc)
• Daily inspection of the office and meeting areas
• Manage facilities maintenance requests/ escalate issues accordingly
• Collate office related reports, raise Purchase Orders, process invoices and expenses
• Manage the set up for company All Hands meetings and work closely with other functions such as IT
• Assist with organising company events and ad-hoc projects
• Help the Executive Business Manager operationally to ensure seamless office management, assist with the roll out of new technology and new internal systems
• Overflow PA support and ad-hoc tasks as required by the Executive Business Manager

Requirements

• Punctual, dependable and positive attitude
• Friendly, approachable and eager to assist
• Calm under pressure, confident and willing to learn
• Team player with self-motivation
• A creative problem solver
• Strong attention to detail and excellent organisational skills
• Effective written and verbal communication
• Proficient in Microsoft Office Suite
• Minimum of 1-3 years’ experience in an office-based role

Benefits

• Wellbeing: Sanctus Coaching, Virtual fitness sessions, Wellbeing webinars, Annual Wellbeing day

• Subsidised Gym Membership
• Private Medical Insurance (including Dental and Vision) and Life Assurance
• 25 days holiday (increasing to 30 days at a rate of 1 extra day per year)
• Summer Fridays (half-day Fridays for the months of July and August)
• Employer pension contribution of 5% of your gross salary, if you contribute a minimum of 3%
• Season ticket Loan
• Cycle to Work Scheme
• Annual Discretionary Bonus
• Eligible for Transaction Bonus

Here at Orgvue we promote individualism and a diverse workforce to build on our future success

Last updated on Aug 13, 2024