Administrative Assistant (Part Time)

POSITION SUMMARY:
This position is responsible for supporting Timber Products’ owners by managing expense and mileage reports, managing calendars, coordinating meetings and assisting with coordination of board meetings and various events, ensuring all arrangements meet our standards.

ANTICIPATED HOURS: 9:00am – 1:00pm or 10:00am – 2:00pm, Mon-Fri (may vary on occasion based on business needs). NOT a remote position.

MAJOR TASKS:

• Expense Management:
  • Process and manage Concur expenses and Amex transactions.
  • Prepare and submit mileage and expense reports accurately.
• Calendar and Scheduling:
  • Maintain and update calendars for appointments, meetings, and events.
  • Manage owners’ vacation and out-of-office schedules through a dedicated spreadsheet.
  • Coordinate new and recurring doctors’ appointments.
• Insurance and Financial Administration:
  • Assist with life insurance administration, including seed funds, notification letters, and payment processing.
• Event Coordination:
  • Facility arrangement for board meetings, including room preparation and menu selection, ensuring all logistical needs are met.
  • Manage ticket requests and orders for various events, including softball, basketball, football, and other athletic events.
• Miscellaneous Tasks:
  • Provide computer assistance and troubleshooting for owners.
  • Prepare meeting materials, including printing and binding books for distribution.
  • Coordinate partner meetings as needed.
  • Covers for Front Office Coordinator lunches and breaks.

SKILL REQUIREMENTS:

• Proven experience as an administrative assistant or in a similar role.
• Strong time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and experience with expense management software.
• Ability to handle sensitive information with confidentiality and discretion.
• Flexible and adaptable, with a strong attention to detail.

Last updated on Oct 8, 2024