Executive Assistant

Position Overview

We are looking for a game-changing Administrative Assistant to guide and support the ever-evolving needs of our growth-minded team. This role will serve to empower the Executive leadership team and direct reports to their greatest leadership potential, clearing roadblocks each step of the way. Organized is your middle name. Our ideal candidate will have had experience as an administrative or executive assistant, paralegal, legal assistant, or a practice manager - you’re professional, detail-oriented, and can move quickly between a variety of different projects. 

 

Employment Level: Mid-level 

Employment Type: Full-Time

Working Hours: 9pm to 6am PHT (APR-OCT) or 10pm to 7am PHT (NOV-MAR)

 

What you'll do

• Provide support to the Director of Administration and other leaders of the Executive team 
• Coordinate internal meetings, manage all logistics and collaborate with stakeholders to determine meeting agendas and objectives
• Implement consistent branding and design guidelines to create visually engaging and informative slide decks for presentations
• Work closely with subject matter experts to gather content and ensure accuracy and relevancy for presentations
• Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings
• Assist in crafting clear and concise communications, including emails, announcements and reports
• Plan, organize, and manage all resources (people and materials) for the successful execution of special projects
• Plan and coordinate company events
• Act as a facilitator or host to a variety of virtual meetings
• Prepare a variety of highly confidential, specialized, and recurrent reports
• Arrange conference calls
• Perform other duties as assigned

Who you are

• 3+ years of professional experience in a business environment
• Experience supporting a C-level executive or partner(s) in a law firm
• Demonstrated experience successfully managing projects in a fast-paced environment
• Must have a working laptop/pc and internet and back-up connection
• Experience with or ability to quickly learn new technologies, including Google for Work
• A high level of discretion regarding sensitive and confidential information
• A strong desire for growth, feedback, and ongoing learning
• Superior organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
• Excellent written and oral communication skills
• Ability to present facts and recommendations effectively
• Strong negotiation skills 
• Ability to adapt in stressful situations
• Ability to effectively delegate tasks to others
• Detail-obsessed, while remaining efficient
• Forward looking thinker, who actively seeks opportunities and proposes solutions 
• Friendly and professional demeanor
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

 

**The duties and responsibilities listed above describe the post as it is in general terms and are not definitive.  The job holder is expected to accept any reasonable alterations that may from time to time be necessary. **

 

What we offer you

 Our benefits and programs are designed to make life better for you and your family...

• Enrollment in Philippine statutory benefits
• Healthcare reimbursement
• Company holidays to include all regular holidays declared by the Philippine government
• 14 days annual paid time off
• APAC First Friday speaker series where you can earn a bonus for presenting
• Ongoing career development opportunities, mentorship program, and more

#LI-Remote

 

Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the Philippines at hire and must maintain authorization to work in the Philippines throughout their employment with our company.

 

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Last updated on Aug 20, 2024