Office Manager

About Us
By living and working with intelligent technologies, businesses and the humans that drive them will operate at a level far beyond our previous potential. We call this the autonomous age. This will create a paradigm shift for humanity, positively impacting everything from drug discovery to disease management. From the crops we grow, the products we use, to the way we live our lives. To seize this opportunity, we must boldly reinvent our businesses – how we innovate, grow, and lead. Today. At BOI, we are pioneering the field of autonomous innovation - together with the world’s most ambitious businesses.   If you are passionate about the intersection of AI and innovation, come join us in our quest to build the future with autonomous innovation.

The Role

We are looking for an enthusiastic Office Manager to join our team in Antwerp, Belgium. This is an office-based position.

There are three main elements to the role, and you’ll need to be excited about them all to get the most from this opportunity.

People & Culture:

We want to build a thriving culture for our office team and those of us who work remotely. Working with your counterpart in New York and the people and culture team, you’ll be deeply involved in organizing regional and global events, coordinating schedules and travel arrangements, and bringing some magic. We are looking for someone with a passion for people, a keen eye for detail, and a knack for creating memorable and meaningful experiences. Your efforts will help us cultivate a supportive and dynamic work environment where everyone can thrive.

Finance & Operations:

You’ll be a key support to the team handling accounts receivable, from client vendor platform onboarding to PO requests and cash collection. You will also manage accounts payable, from processing expenses to payment and communication with our accountants in Belgium and the US.

You’ll also be in charge of our internal tool stack with support from our COO. This means keeping track of the different IT tools we’re using and being the first point of contact for our consultants if they have any questions.

Office Management:

We have a beautiful space in Antwerp, and you will be responsible for keeping it in tip-top shape. You will coordinate maintenance of the space, order supplies, and liaise with suppliers. There will be general duties like opening the mail and going to the post office as well as project-specific tasks— printing, managing merchandise, and co-ordinating workshops. 

You’ll need:

• A solid grasp of GMail, GSheets etc, Slack as a minimum. (Notion, Miro, HubSpot, ExactOnline are all a bonus.)
• Fluency in English (as well as Dutch).
• Adaptable, sociable, energetic, organized and positive minded.

And remember our ethos and values - you need to be able to sign up to this (with everything you’ve got):

• Make it personal: help others. Be yourself. Leave your ego at the door.
• Make it better: think, and think again. Raise the bar. Listen, learn, share, repeat.
• Make it happen: be entrepreneurial. No buzzwords, no theater. Ideas are nice, but impact is everything.

Last updated on Jul 25, 2024