The Support Services Assistant is responsible for ensuring the efficient operation of all support functions such as HR, Admin, Finance, Legal, Audit, IT etc by providing effective administrative support and professional secretarial services.
Responsibilities and duties
- Arranging a variety of meetings and special events on behalf of the team
- Follow-up, ensuring specific issues receive immediate attention
- Dealing with incoming email, faxes and post, often corresponding on behalf of the support functions chiefs
- Maintains orderly files and accurate records, retrieving information as required
- Writing and keeping custody of minutes of meeting and all follow ups on action items.
- Producing documents, briefing papers, reports and presentations;
- Carrying out specific projects and research;
- Supporting the team and any projects or establishments that comes under the departments
- Perform other duties as assigned by Line Manager
- Translating documents
- Maintaining online records and systems as required for all departments
Requirements
- High School Diploma essential; Bachelor’s Degree preferred
- A minimum of 7 years experience, reporting to a senior executive level position
- Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment
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Last updated on Jan 25, 2024