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ADMINISTRATIVE ASSISTANT

linkjobs · 30+ days ago
1120 Hope Road
Negotiable
Full-time
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Job Title: Administrative Assistant

Job Summary: The administrative assistant provides support to ensure efficient operation of the office.

This role involves handling a variety of administrative tasks, including managing schedules, organizing meetings, and communicating with clients and team members.

Key Responsibilities:

  1. Office Management:

    • Answer phone calls and emails, direct inquiries, and provide information to internal and external stakeholders.

    • Maintain filing systems, both physical and electronic.

    • Order office supplies and ensure inventory is well-stocked.

  2. Scheduling and Coordination:

    • Manage calendars, schedule appointments, meetings, and travel arrangements.

    • Organize meetings, prepare agendas, and take meeting minutes.

  3. Communication:

    • Draft, proofread, and send professional correspondence (emails, letters, reports).

    • Liaise with clients, vendors, and staff members to facilitate communication and project progress.

  4. Document Management:

    • Prepare and format documents, presentations, and reports.

    • Handle sensitive and confidential information with discretion.

  5. Support to Teams and Executives:

    • Provide administrative support to various departments or executives as needed.

    • Attend off-site marketing and/or recruitment events as needed.

    • Assist with project coordination, follow-up, and status tracking.

  6. General Administrative Tasks:

    • Perform general office duties, including data entry, filing, and photocopying.

    • Maintain office equipment and troubleshoot minor issues.

Qualifications:

  • High school diploma or equivalent; associate's degree or higher is often preferred.

  • Proven experience as an administrative assistant or in another relevant role.

  • Strong organizational and time-management skills.

  • Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).

  • Excellent communication skills, both written and verbal.

  • Attention to detail and the ability to handle multiple tasks at once.

  • Ability to maintain confidentiality and handle sensitive information.

Skills:

  • Strong problem-solving abilities.

  • Customer service and interpersonal skills.

  • Ability to work independently and as part of a team.

Schedule:

  • Part-time

  • Monday - Friday, 1pm - 5pm

Last updated on Feb 4, 2025

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