ADMINISTRATIVE ASSISTANT

Job Title: Administrative Assistant

Job Summary: The administrative assistant provides support to ensure efficient operation of the office.

This role involves handling a variety of administrative tasks, including managing schedules, organizing meetings, and communicating with clients and team members.

Key Responsibilities:

1. Office Management:

   • Answer phone calls and emails, direct inquiries, and provide information to internal and external stakeholders.

   • Maintain filing systems, both physical and electronic.

   • Order office supplies and ensure inventory is well-stocked.

2. Scheduling and Coordination:

   • Manage calendars, schedule appointments, meetings, and travel arrangements.

   • Organize meetings, prepare agendas, and take meeting minutes.

3. Communication:

   • Draft, proofread, and send professional correspondence (emails, letters, reports).

   • Liaise with clients, vendors, and staff members to facilitate communication and project progress.

4. Document Management:

   • Prepare and format documents, presentations, and reports.

   • Handle sensitive and confidential information with discretion.

5. Support to Teams and Executives:

   • Provide administrative support to various departments or executives as needed.

   • Attend off-site marketing and/or recruitment events as needed.

   • Assist with project coordination, follow-up, and status tracking.

6. General Administrative Tasks:

   • Perform general office duties, including data entry, filing, and photocopying.

   • Maintain office equipment and troubleshoot minor issues.

Qualifications:

• High school diploma or equivalent; associate's degree or higher is often preferred.

• Proven experience as an administrative assistant or in another relevant role.

• Strong organizational and time-management skills.

• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).

• Excellent communication skills, both written and verbal.

• Attention to detail and the ability to handle multiple tasks at once.

• Ability to maintain confidentiality and handle sensitive information.

Skills:

• Strong problem-solving abilities.

• Customer service and interpersonal skills.

• Ability to work independently and as part of a team.

Schedule:

• Part-time

• Monday - Friday, 1pm - 5pm

Last updated on Feb 4, 2025