Temp - Program Assistant, Women’s Economic Empowerment, Gender Equality (Hybrid from DC)

As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: that people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. By building a global and cultural workplace that supports greater diversity, equity, and inclusion — of voices, ideas, and approaches — together with our employees and partners, we can help all people improve their lives from poverty and health to education.

The Team
The Gender Equality Division’s mission it to ensure women and girls in Africa and South Asia can enjoy good health, make their own choices, earn their own money, and be leaders in their societies. When women and girls have an equal chance to thrive and lead, everyone benefits. The Women’s Economic Empowerment (WEE) team sits within the Gender Equality Division and is focused on testing and scaling interventions to improve women’s ability to earn and control income. As a new and growing team, we partner and fund initiatives in south Asia and sub-Saharan Africa to expand women’s income generation.

Your Role
As Program Assistant, you will provide a wide and varied range of administrative and organizational support to two Deputy Directors on the WEE team. This support includes calendar management, visa support, and partner meeting planning, among other logistics support. This role will also work closely with the team’s SPA and Project Manager to support Team Experience activities – including supporting team retreats, onboarding new employees, and supporting a positive and healthy team culture.

WEE is a new and growing team, so we are seeking a candidate that is comfortable with ambiguity, is flexible and is energized by tackling new areas of work. The role will often be managing multiple workstreams simultaneously and require the ability to multitask effectively. This role will also require the ability to consistently prioritize, manage workload, and communicate priorities within a fast-paced, dynamic team environment. Excellent judgement, proactive thinking and action, ownership of assigned responsibilities, resourceful problem solving and acting with integrity are all critical skills for success in this role. The team members this role will support travel regularly and experience with international travel planning is critical.

What You’ll Do

• Work closely with Principals to identify priorities and expectations on a weekly basis; regularly communicates progress, challenges, and delays as they come up. Manages parallel workstreams and triages based on team priorities.
  
• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation. The team is disbursed across four time zones and the vast majority of meetings will need to be coordinated across international regions.
  
• Coordinate daily workflow and project progress, ensuring clear roles and responsibilities; ensures tasks and deliverables are being met and follows up on action items.
  
• Prioritize communications to ensure prompt responses to inquiries.
  
• Manage competing priorities through transparency, collaboration, and rigor.
  
• Implements a clear and efficient process for managing Principal travel – including the timely completion of visa applications, partner meeting arrangement, and logistics.
  
• Act as a planning liaison with internal and external partners, grantees, government officials and consultants – with an expectation of contributing to positive partner relationships.
  
• Manage logistics, scheduling and planning of international partner meetings including coordinating arrangements for participants, and handling logistics.
  
• Play a key role in team culture and help to design team effectiveness moments for team building and celebration.
  
• Support the execution of annual team retreats, including working with the SPM team to plan logistics and activities, and facilitate various sessions.
• Other duties as assigned.

Core Knowledge and Skills

• Prioritization: Comfort with continuous prioritization across multiple workstreams to achieve team goals in a dynamic, fast-paced environment.
  
• Ability to triage: Ability to manage multiple workstreams simultaneously, regularly identify and communicate prioritization.
  
• Accountability and Dependability: Balances quality of work with meeting deadlines while making the best use of available time and resources.
  
• Adaptability and Flexibility: Responds positively to change, embracing and using new practices to accomplish goals and solve problems.
  
• Attention to Detail: Performs task with care; is thorough. Makes few if any errors and checks work to ensure accuracy and completeness.
  
• Stress Tolerance: Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.
• Teamwork: Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first. Fosters trust and collaboration on the team by building strong team relationships.

Your Experience

• A minimum of 3 years work experience in an administrative role for a complex and fast-paced organization
  
• Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements; and event planning assistance.
  
• Is highly proactive in identifying team needs and opportunities and helps champion and resolve them.
  
• Experience working on global, hybrid teams with members across multiple time zones, including experience supporting international travel, visa applications and trip planning
  
• Experience establishing organizational systems to improve efficiency in a changing environment.
  
• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and can adjust to a wide variety of working styles.
  
• Experience working on teams with diverse cultural and professional backgrounds.
  
• Proficient with MS Office Suite including: Outlook, Teams, PowerPoint, and Excel.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.

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Last updated on Sep 26, 2024