Staff Accountant

We are looking for a committed AR & AP Staff Accountant to join our team. In this role, you will be responsible for accurately maintaining financial records related to accounts receivable, accounts payable, and general accounting. You will ensure efficient invoice processing, timely payments, and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with various departments to ensure compliance with financial policies and procedures, and support audits and month-end closing processes. The position is based in San Diego with expectations to work in the office 5 days per week full-time. 

Essential Functions: 

Accounts Receivable (AR):  

• Process and record customer invoices in a timely and accurate manner.  

• Reconcile AR accounts, generate aging reports, and manage processes with internal teams.  

• Monitor customer accounts for non-payment, delayed payments, and other irregularities.  

• Partner with sales and customers to resolve AR issues, invoicing discrepancies, and/or any past-due invoices.  

• Apply customer payments and manage credit memos and adjustments.   

Accounts Payable (AP):  

• Review, code, and process vendor invoices for payment.  

• Verify the accuracy of invoices against purchase orders and receipts.  

• Prepare and process payments with vendors and customers.  

• Reconcile vendor statements and resolve discrepancies in a timely manner. 

• Respond to and resolve inquiries from vendors and internal staff. 

• Maintain vendor records according to regulatory guidelines and perform periodic audits of data to ensure regulatory compliance. 

General Accounting:  

• Assist with month-end closing activities, including preparing journal entries and account reconciliations.  

• Order processing activities and documentation related to invoices, purchase orders, customers & supplies. 

• Participate in internal and external audits, providing necessary documentation and explanations.  

• Ensure compliance with internal controls and accounting policies.  

• Assist with other accounting projects and tasks as assigned.

Requirements

• Bachelor's degree in Accounting preferred. Also considered are a Bachelor's in a Business Major or Associate's in Accounting with experience.  

• 2+ years of experience in general accounting, accounts receivable and/or accounts payable roles.  

• Effective communication skills, both written and verbal, and a customer-service orientation 

• Strong understanding of basic accounting principles and practices.  

• Proficiency in automated accounting software and Microsoft Office Suite, particularly Excel.  

• Excellent attention to detail and strong organizational skills.  

• Ability to handle sensitive and confidential information with integrity.

Benefits

City Wide Facility Solutions of San Diego is locally owned with the strength of a national franchise behind it. We have a strong tradition of mentorship and coaching. This position fits a defined accounting career path within our company. We offer a competitive compensation package with a guaranteed base salary and the opportunity to earn bonuses. Benefits include medical, dental and vision coverage, supplemental insurance programs, generous PTO, and 401K.

Last updated on Aug 22, 2024