Administrative Assistant in Residential Life

The Administrative Assistant in Residential Life plays a crucial role in supporting the efficient operation of residential life functions within the undergraduate college community. This position is integral to ensuring the smooth execution of administrative tasks, budget management, annual housing process, facilitating communication between various stakeholders, and contributing to the overall well-being and satisfaction of the college's residential students. 

This is a full time, benefits eligible, hourly position with a hiring range of $19.26 - $23.59.

Core Responsibilities:

• Manages student, family, colleague, and vendor communication via telephone, in person and email including point-of-contact triage to staff, services, resources, and policies 

• Creates and maintains calendars for assigned staff, website content, service listings, staff profiles, and event reservations and information 

• Provides support for staff and students as an administrator in the housing software system, completing timely documentation according to best practices 

• Assists in all in all large housing processes and projects including room selection, fire safety inspections, and housing transitions 

• Assists in and tracks housing operations, student engagement, quality assurance, and quality improvement metrics in collaboration with leadership staff 

• Provides administrative support for Associate Dean and other staff as assigned including budget management and reconciliation for supplies, contracts, outreach, student staff payments, and programming purchases 

• Communicates and collaborates effectively with students, division staff, campus partners, and community stakeholders 

• Supports and assists other Dean of Students staff (including the Dean of Students), teams and initiatives as necessary and feasible.  

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

Requirements

• Skilled use of Microsoft suite and other applications and the ability to learn, navigate, and teach other users new software 

• Commitment to confidentiality and student privacy 

• Successful collaborator with cross-discipline colleagues to support positive outcomes 

• Interest in the social, psychological, and physical developmental stages of college students 

• Ability to engage with others to solve problems and address concerns in a productive, compassionate and direct manner 

• Commitment to supporting students and staff with diverse identities, cultures, and experiences 

• 2 years of administrative support experience 

• Associates degree or equivalent years of experience 

Physical Demands and Working Conditions

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Other:

Offer is contingent upon successful completion of a criminal background check.

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community. Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski areas). The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on our website by following this web link: https://go.middlebury.edu/benefits
• Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!

Last updated on Aug 23, 2024