Browse
Employers / Recruiters

Office Manager

luzia · 30+ days ago
Negotiable
Full-time
Continue
By pressing the button above, you agree to our Terms and Privacy Policy, and agree to receive email job alerts. You can unsubscribe anytime.
Location: Madrid (in-office) 

*Please submit your CV in English

About Us
Luzia is Europe’s fastest-growing AI company, backed by top-tier Silicon Valley investors (Khosla Ventures, A*). Our mission is to revolutionize conversational AI by setting new standards in natural language processing, leveraging cutting-edge large language models (LLMs) and advanced alignment techniques.

As a fast-growing startup, we are looking for a highly organized and proactive Office & Internal Operations Manager to oversee and coordinate the day-to-day administrative and internal operations functions. The ideal candidate will have excellent operational, and communication skills, ensuring that both office and internal processes run smoothly and efficiently.

In this role, the Office & Internal Operations Manager will be responsible for maintaining office services, supporting the executive and leadership team, and implementing administrative and operational systems to enhance productivity across our distributed team.

Additionally, this person will take ownership of key internal operations functions such as workflow optimization, process improvements, and ensuring smooth collaboration across departments.

Key Responsibilities

  • Office Operations & Maintenance: Manage day-to-day office operations, including ordering supplies, managing equipment, and maintaining a clean and professional workspace. Develop and implement office policies and procedures to improve operational efficiency.
  • Assist with onboarding new employees, including coordinating orientation, training, and office setup.
  • Maintain employee records, manage timesheets, and track vacation/sick leave.
  • Negotiate contracts and maintain relationships with office vendors, service providers, and suppliers.Administrative Support:Provide light administrative support to senior management and staff, including scheduling meetings and organizing travel arrangements.
  • Financial & Budget Management: Monitor and manage office budgets, including tracking expenses and preparing reports for management. Liaise with the finance department to handle invoices, purchase orders, and other financial transactions.
  • Event Planning: Plan and coordinate office events, team-building activities, and meetings. Arrange logistics for conferences, investor meetings, and company events.

Qualifications

  • Exceptional organizational, multitasking, and prioritization skills, with high attention to detail and with the ability to prioritize and manage multiple tasks under pressure.
  • A self-starter attitude with a hands-on approach and a thirst for challenges and willing to adapt to changing environments.
  • Excellent interpersonal and communication skills.
  • Proficiency in both English and Spanish is required. 
  • Technical Skills: Proficiency in Google Suite (Docs, Sheets, Slides).
  • Ability to troubleshoot issues independently and provide quick, effective solutions.
Why Join Us?
At Luzia, you’ll have the opportunity to be part of a fast-growing startup, contributing to products that are transforming the AI space. Our culture is collaborative, innovative, and deeply mission-driven. If you’re passionate about AI, love solving complex problems, and are looking to make a significant impact, we’d love to hear from you. We believe in promoting from within and provide growth opportunities within our team.

Last updated on Sep 30, 2024

See more

About the company

More jobs at luzia

Analyzing

Madrid, Community of Madrid

 · 

30+ days ago

Madrid, Community of Madrid

 · 

30+ days ago

Madrid, Community of Madrid

 · 

30+ days ago

Madrid, Community of Madrid

 · 

30+ days ago

More jobs like this

Analyzing

Badajoz, Extremadura

 · 

30+ days ago

FACILITY MANAGER ASSISTANT
Camiral Golf & Wellness ·  Golf, wellness y gastronomía

Catalonia

 · 

30+ days ago

JEFE ADMINISTRACION€20,000 - €30,000
MS
MONCADA GLOBAL SOLUTIONS ·  Soluciones globales, consultoría estratégica

San Roque, Andalusia

 · 

30+ days ago

City Manager House Flipping Sevilla
HOMES BY GESTILAR ·  Promotora inmobiliaria de viviendas

Madrid, Community of Madrid

 · 

30+ days ago

RESPONSABLE OFICINA DE ESTELLA-LIZARRA€1,500 / month
EN
EHNE NAFARROA ·  Sindicato agrario y ganadero

Pamplona, Navarre

 · 

30+ days ago

Cap d'Administració€24,000 - €30,000
FC
Fundació Collserola ·  Conservación y educación ambiental

Catalonia

 · 

30+ days ago

Director oficina nueva apertura zonar sur de Madrid€30,000 - €68,000
Dkv Leganes ·  Seguros médicos, atención personalizada

Leganés, Community of Madrid

 · 

30+ days ago

Responsable de contrato€23,000 - €28,000
Sociedad española de construcciones electricas ·  Construcción eléctrica y mantenimiento

Manresa, Catalunya

 · 

30+ days ago

Responsable Administrativo
HG
HOLIDAY GYM ·  Gimnasio con programas personalizados

Madrid, Community of Madrid

 · 

30+ days ago

Jefe/a de Servicio
GES CONSULTORES ·  Consultoría empresarial y financiera

Santiago de Compostela, Galicia

 · 

30+ days ago

Developed by Blake and Linh in the US and Vietnam.
We're interested in hearing what you like and don't like! Live chat with our founder or join our Discord
Changelog
🚀 LaunchpadNov 27
Create a site and sell services based on your resume.
🔥 Job search dashboardNov 13
Revamped job search UI with a sortable grid, live filtering, bookmarks, and application tracking.
🫡 Cover letter instructionsSep 27
New Studio settings give you control over AI output.
✨ Cover Letter StudioAug 9
Automatically generate cover letters for any job.
🎯 Suggested filtersAug 6
Copilot suggests additional filters above the results.
⚡️ Quick applicationsAug 2
Apply to jobs using info from your resume. Initial coverage of ~200k jobs in Spain, Germany, Austria, Switzerland, France, and the Netherlands.
🧠 Job AnalysisJul 12
Have Copilot read job descriptions and extract out key info you want to know. Click "Analyze All" to try it out. Click on the Copilot's gear icon to customize the prompt.
© 2024 RemoteAmbitionAffiliate · Privacy · Terms · Sitemap · Status