Board of Trustees Secretary

Are you an organized, detail-oriented professional with experience in administration and a passion for the educational sector? The American University in the Emirates (AUE) is searching for an efficient Secretary for the Board of Trustees who will play a critical role in supporting the Board’s governance activities, ensuring effective communication, and maintaining compliance with all legal and regulatory requirements.

Qualifications & Experience:

• Master’s Degree in business administration or related field from an accredited university 
• A deep understanding of the workings and flow of institutes of higher education, and effective functioning of an academic organization and corporate welfare issues and needs.
• Minimum of three years of experience in administration, preferably in higher education
• Must be bilingual (Arabic and English)

Skills / Training / Knowledge:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in both Arabic and English.
• Very high degree of independence, responsibility, and judgment.
• Proficiency in Microsoft Office Suite and experience with other computer applications/software/tools.
• Strong interpersonal skills and the ability to work collaboratively with diverse groups.

Job Description:

The Board of Trustees Secretary provides administrative and logistical support to the Board of Trustees (BOT) of the American University in the Emirates through the appropriate and precise collection and sharing of information directly related to the BOT activities. The BOT Secretary ensures that the BOT is well informed and that its activities are well documented through detailed Minutes of the Meeting, supporting evidentiary documents, and appropriate delegation of operational authority to the President. The position requires a high degree of confidentiality and integrity. This position reports to the Chairperson of the BOT.

1. Coordinate and manage the logistics of Board meetings, including scheduling, venue arrangements, and technology setup.
2. Prepare and distribute meeting agendas, minutes, and relevant documents to Board members in a timely manner.
3. Maintain comprehensive records of Board activities and decisions.
4. Serve as the primary point of contact between the Board and university administration, faculty, and other stakeholders.
5. Facilitate effective communication and information flow among Board members.
6. Ensure that the Board operates in accordance with university policies, bylaws, and relevant regulations.
7. Assist in the development and review of governance documents, policies, and procedures.
8. Prepare reports and presentations for Board meetings, highlighting key issues and action items.
9. Monitor follow-up on Board decisions and ensure timely implementation.
10. Advise the Board on best practices in governance and provide insights on institutional strategies and initiatives.
11. Support the Chair and other Board members in their duties as needed.
12. Maintain confidentiality of sensitive information and ensure the integrity of Board operations.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.

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Last updated on Nov 6, 2024