The Pepperstone story started in 2010. We know what it’s like to trade the world’s markets. Our team describes us as a place for the curious and the driven, and we like to do things a little differently; as a transformative global fintech, we’re digital, nimble, connected, and united in our vision to create a better way to trade.
We thrive on progress – for our clients and for ourselves. Our organizational culture is ever-evolving, vibrant, diverse, global, and results focused. You’ll find our 350+ team currently across 9 locations and time zones.
The Role
As our Office & Executive Admin Assistant - EMEA, you will embark on an exciting journey of providing exceptional support to our esteemed CEO and Chief Operating Officer based in London. Your role goes beyond traditional administrative tasks; you will delve into a wide range of organizational activities, keeping our EMEA & LATAM offices running like a well-oiled machine.
Your involvement doesn't stop there – you will also take on the important responsibility of coordinating Pepperstone group travel and events, infusing every occasion with a touch of excellence. By doing so, you will contribute to creating unforgettable memories for our team.
In addition to your duties, you will play a vital part in supporting the Executive Assistant and ensuring a harmonious working environment. Your efforts will have a direct impact on our company culture and employee experience, making a real difference in the lives of our valued team members.
Your key responsibilities will include, but not limited to
Administration, Office, Travel and Event Support
- Provide day-to-day diary management support to the COO. Take charge of managing action items and follow-ups.
- Assist the EA – Group CEO with organizing and executing global business processes, meetings, and events like Quarterly Business Reviews.
- Manage local bookings in the global travel inbox, including travel arrangements and third-party bookings.
- Coordinate with third-party providers to ensure office facilities and equipment, such as cleaning services, are well-maintained.
- Keep track of groceries and supplies in the Cyprus office (and other offices if feasible) while adhering to weekly spending limits.
- Plan and coordinate regular social events, town halls, and monthly birthday celebrations, including the distribution of vouchers.
- Take the lead in the Cyprus office social committee, actively contributing ideas and collaborating with others to deliver successful events across EMEA & LATAM.
- Proactively order stationery and general office supplies as needed and maintain a stock list. Collaborate with regional country leads to determine specific requirements for each office.
- Receive and distribute mail, and handle coordination with couriers.
- Manage and keep track of Pepperstone EMEA merchandise levels, working closely with the Marketing team.
- Collaborate with the Marketing team on external/client events as necessary.
- Assign lockers and handle other tasks for new starters in Cyprus.
- Take charge of arranging invoices, payments, and internal approvals.
- Ensure the first aid kits are well-maintained across all offices.
- Support the Managing Director Cyprus with building operations management.
- Work closely with other administrative assistants to ensure no tasks are overlooked.
- Provide ad hoc support for other projects as needed.
About you
- Highly skilled in effective time management, organizing with meticulous attention to detail
- Demonstrated experience in coordinating travel arrangements, planning events, and providing executive support
- Proven ability to maintain confidentiality and exercise discretion
- Proficiency in managing calendars and email communication
- Excellent English language skills, both written and verbal
- Capable of negotiating and establishing agreements with third-party providers
- Adept at successfully seeing tasks through from start to finish
- Proficient in Microsoft Office and computer skills
- Proactive and comfortable working in a collaborative office environment while meeting new people
- Ability to follow directions from multiple stakeholders
- Skilled in working within constraints and budgets
- Capable of performing physical office maintenance tasks
- Enthusiastic about personal and professional growth
- Alignment with the Pepperstone values
- Willingness to travel internationally as needed, approximately three times per year
Why you will enjoy working with us
- Competitive salary structure including company bonus scheme
- Genuinely collaborative and friendly culture
- Flexible and hybrid working
- Remote working option - work from anywhere for up to 6 weeks per year
- Ongoing personal development & learning opportunities
- 3 paid volunteering days per year & Workplace Giving Program
- Periodic recognition and reward programs for outstanding performance and achievements
- Frequent events and celebrations
- Comprehensive medical insurance with coverage for your healthcare needs
- Pension fund
- Employee Assistance Program & Wellbeing Initiatives
- Convenient and cozy office located near the Limassol Municipal Garden
More about Pepperstone
We’re a regulated online Forex and CFD trading platform. With the scale of a global fintech and the agility of a start-up, we arm our clients with everything they need to take on the global markets with confidence. You will be part of a wider passionate and friendly team, and whilst things may not always go to plan, we learn quickly and move forward with impact. To learn even more visit Pepperstonecareers.com and www.linkedin.com/company/pepperstone/
Don't miss out on this rare opportunity to join our high-performing, collaborative team. Please express your interest by clicking the apply button below as soon as possible.
Pepperstone is an equal-opportunity employer. We are passionate about building a diverse workplace and strongly encourage applications from any background.
We understand it’s important to do due diligence on a prospective employer, and see what our team is saying on Glassdoor. We respect our team members’ experiences and will never pay to remove a negative review.
We are not accepting applications via external recruitment agencies.
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Last updated on May 17, 2023