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Front Desk Administrator

archimed · 30+ days ago
Negotiable
Full-time
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About ARCHIMED

With offices in Europe, North America and Asia, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools & Biologic Services, MedTech, and Pharma Services.

ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services. ARCHIMED manages €8 billion across its various funds, including the largest healthcare-only private equity fund raised by a European-based General Partner. Since inception, ARCHIMED has been a committed Impact investor, both directly and through its EURÊKA Foundation.

The Team

• An international team (with more than 30 nationalities) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors

• Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc.

• Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary)

Responsibilities

  • Greet and direct visitors
  • Ensure a qualitative reception of customers, employees and service providers and provide office guests with a hospitable experience
  • Manage incoming and outgoing mail, including sorting and distributing packages and letters
  • Answer and direct phone calls in a professional and timely manner
  • Provide administrative support to the investment team, in particular to the Partners
  • Manage travel and expense reports for Associates
  • Maintain office supplies and inventory
  • Coordinate conference room schedules and set up for meetings
  • Assist with administrative tasks such as data entry, filing, and record keeping
  • Handle special projects and other duties as assigned

Requirements

  • Bilingual in English
  • High school diploma or equivalent required; associate's or bachelor's degree preferred
  • Previous experience in a receptionist or administrative support role
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
  • Ability to prioritize tasks and manage time effectively
  • Strong attention to detail and problem-solving skills
  • International experience is a plus

Last updated on Jan 4, 2024

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