Roadshow & Corporate Access Logistics Coordinator (EVG)

We are on the lookout for exceptional candidates to join our talent pipeline! As we continue to grow, we want to connect with forward-thinking individuals who share our passion for events and who are ready to make a significant impact.  While we do not have an immediate opening, we do expect roles to open in the near future

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event

Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group. 

Learn more at www.firstagency.com 

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today. 

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported. 
• An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.

Location: New York, NY (in office requirement) Must reside in the tri state area to be able to go into office.

What You Would Get To Do: 

FIRST is looking for a dynamic Corporate Access Logistics Coordinator to work on-site at a major financial institution in New York City. The ideal candidate would organize and plan conferences, and other types of corporate access meetings   that would allow for strategic interactions with prospective or existing investors within the Global banking and markets division. 

Your Contributions:

• Coordinates complex, senior-level internal/ external meetings and conference calls (non-deal roadshows, conferences) 
• Global focus on working with various global corporates and connecting them with buyside investors 
• Client base includes corporate managements and investing investors (hedge funds, mutual funds) 
• Direct contacts with clients, corporates, and investors on meeting details/ideas 
• Work closely with Sales on event execution (non-deal roadshow and conferences (thematic, timely events)).
• Handles a high volume of emails, supporting internal and external managers or clients. 
• Work closely with internal teams (GIR, IBD, ECM, Sales) on conferences/meeting coordination
• Provides logistics / administrative support in a complex team environment, with primary focus on arranging all logistics for corporate/investor meetings 
• Work on business analytics with senior member of the team, produce monthly & quarterly reports 
• Solicit and draft feedback report post each corporate event (non-deal roadshows, conferences). 
• Responsible for creating itineraries, monitoring internal system for meeting updates for all corporate access meetings. 
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

ADMINISTRATION & GENERAL:

• Work intelligently and ensure that Managers are aware of problems or issues which negatively affect productivity
• Strict and accurate adherence to company’s time tracking policies and systems
• Work on ad hoc requests from clients as required
• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

 What We Are Looking For 

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need an accommodation at any stage of the recruitment process. 

• 1 – 2+ years’ professional experience supporting teams or high-profile clients in a professional setting
• Bachelor’s Degree required
• Excellent interpersonal and communication skills
• Ability to maintain high standards despite pressing deadline
• Ability to solve problems quickly and efficiently
• Self-starter with excellent anticipation skills
• Demonstrates high degree of integrity and confidentiality 
• Advanced working knowledge of the Microsoft Office
• Highly organized – ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• Comfortable working in a sometimes hectic, high-pressure environment 
• Adaptability to situations and ever-changing demands
• A calm and flexible approach to handling pressure and stress
• Resourceful, ambitious and proactive
• Creative problem solver and team player with a positive attitude

United States Residents: The base pay for this position ranges from $70,000 to $85,000. This role is also eligible for an annual discretionary bonus.

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Last updated on Aug 27, 2024