We are looking for a bright, highly organized, and self-motivated Office Administrative Coordinator to oversee office operations and maintain the efficiency and productivity of our workplace. Your responsibilities will encompass a variety of administrative, organizational, and communication tasks to facilitate the seamless functioning of our team. This professional should have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience in handling administrative responsibilities.
**This is an on-site, Temp position based in our LA office.**
ESSENTIAL DUTIES:
- Provide excellent customer service as the first point of contact onsite for employees, affiliates, and visitors, while adhering to office security procedures
- Serve as a liaison between building management, security, parking, affiliates, and company
- Ensure office cleanliness and manage and restock office and kitchen supplies
- Handle financial documents for vendors including bank registration and tax application forms; Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
- Responsible for maintenance, mailing, shopping, supplies, equipment, bills, and errands for the office
- Perform research and information gathering
- Produce and distribute correspondence memos, letters, and forms
- Assign new hires their workstations, provide them with essential supplies, and welcome them with an office tour
- Manage IT asset inventory, delivery, and retrieval from employees and external repair vendor, and spearhead maintenance for office equipment, including computers and copy machines
- Manage conference room scheduling, and ensure teleconference and equipment needs are met before each reservation
- Support HR team with event coordination and planning, and other projects by providing accurate and prompt turn-around
- Approaching every interaction, challenge and proposed solution with an inclusive mindset
- Fulfill other receptionist duties, as needed
MINIMUM QUALIFICATIONS:
- Experience in Office Administration, Office Management, or other related fields
- Excellent written and verbal communication skills
- Detail-oriented with exceptional organizational skills
- Highly organized, capable of multitasking and prioritizing across multiple stakeholders while working efficiently and meeting deadlines
- Demonstrated ability to maintain confidentiality and handle sensitive information responsibly
- The ability to anticipate, exercise initiative, troubleshoot, and solve problems on the fly
- High energy, friendly, professional demeanor, with a strong desire to help and support others
- Must be independent, self-motivated and proactive
- Demonstrated proficiency with MS Office and Google Suite
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Last updated on Apr 5, 2024