Executive Assistant (Hybrid in Bozeman, MT)

WHAT YOU WILL DO

onX seeks a highly motivated Executive Assistant, poised to make a significant impact within our organization focusing on the product organization and Hunt business unit. This role represents an opportunity to work closely with a world-class leadership team, contributing directly to the efficiency and success of their daily operations. With a strong emphasis on organization, meticulous attention to detail, and a proactive approach to creating value, you will play a pivotal role in our administrative team. Your work will directly support our leaders, facilitating their efforts to steer onX towards new heights of success. This is a great opportunity to be a part of a dynamic growing company focused on making an impact on the business and our growing administrative team. This role will report to our Chief Technology Officer. 

As an onX Executive Assistant, your essential job duties and responsibilities will look like: 

Executive Assistant Responsibilities (70%): 

• Efficiently manage and prioritize complex schedules and travel arrangements, ensuring optimal use of time for 6 executives. 
• Manage the planning and execution of high-level team events, handling logistics and attendee engagement to align with executive standards. 
• Handle internal and external communications with professionalism, ensuring confidentiality and effective message delivery on behalf of top team members. 
• Assist with a variety of tasks as directed, promoting collaboration among stakeholders and facilitating project advancement. 
• Organize departmental meetings, including scheduling, agenda preparation, and material distribution, to support productive discussions. 
• Perform targeted online research to support travel planning needs and new initiatives, providing actionable insights. 
• Maintain strict confidentiality and protect sensitive information, adhering to data protection protocols. 
• Enable executives to focus on strategic initiatives and drive organizational success. 

Bozeman Office Support (30%): 

• Support and back up our Lead Workplace Operations Specialist in managing the day-to-day operations of the Bozeman office. 
• Provide in-person assistance with meetings as scheduled, including light office duties, food & beverage delivery, meeting notes, and similar administrative functions. 
• Assist in coordinating office supplies and managing vendor relationships to support office functionality.
• Help organize office events and team-building activities to foster a positive workplace culture.

WHAT YOU’LL BRING

• Bachelor’s degree or equivalent experience.
• Minimum of three (3) years of experience in an Assistant role directly supporting senior-level management in a fast-paced environment.
• Demonstrated experience in managing complex calendars, planning and organizing events of various sizes, and handling domestic and international travel arrangements.
• Ensure coordination and execution of high-priority tasks while optimizing workflow.
• Proven track record of handling confidential information with the utmost discretion.
• Outstanding organizational skills, with a demonstrated ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Detail-oriented with a high level of accuracy in all aspects of work.
• Excellent interpersonal skills, with the ability to interact professionally with staff and external partners of all levels.
• Excellent time management skills, with a proven ability to work efficiently under pressure.
• Ability to work effectively both independently and as part of a team.
• Demonstrated proactive approaches to problem-solving and strong decision-making capability.
• A shared passion for and ability to demonstrate onX’s Company Values
• Permanent US work authorization is a condition of employment with onX.
• Ability to travel up to four (4) times per year for multiple days to a corporate office or other onX strategic location, such as a Basecamp. 

ADDED BONUSES

Though not required, we would be thrilled to consider candidates with any of the following:

• Administrative experience in a technology/software company
• Experience and implementation of scalable admin strategies in early-mid stage growth company

WHERE YOU CAN WORK

onX has created a thriving distributed workforce community across several US locations. This position is located in Bozeman, MT with in-office work expected at least three days per week. 

HOW YOU’LL BE COMPENSATED

onX is committed to compensating all employees fairly and equitably for their contributions. For this position, applicants can expect to make between $75,000 to $85,000 upon hire. The pay range will vary based on experience, skills, certifications, and education among other factors as required in the job description. In addition, full-time onX employees are eligible for a grant of common share options with a vesting schedule and a potential annual bonus of 10% based on company performance.

WHAT WE’RE OFFERING YOU

• Competitive salaries, annual bonuses, equity, and opportunities for growth
• Comprehensive health benefits including a no-monthly-cost medical plan 
• Parental leave plan of 5 or 13 weeks fully paid
• 401k matching at 100% for the first 3% you save and 50% from 3-5%
• Company-wide outdoor adventures and amazing outdoor industry perks
• Annual “Get Out, Get Active” funds to fuel your active lifestyle in and outside of the gym
• Flexible time away package that includes PTO, STO, VTO, quiet weeks, and floating holidays

PERFORMANCE ESSENTIALS

In this role, success is driven by cognitive abilities such as concentration and problem-solving, essential for our computer-centric tasks. onX will explore reasonable accommodations to ensure that individuals with diverse abilities can fully engage in and contribute to the essential physical and mental functions of the job. If you need assistance or accommodation, please contact us at PS@onxmaps.com. 

Position open until filled. 

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Last updated on Aug 16, 2024