Summary Job Description:
Serving as liaison b/w company and external CPA on all of the company’s financial matters while formulating and overseeing all internal accounting policies, posting routines, and financial controls for the entire company.
Responsibilities include:
- Full-time office hours at 830 Cedar office location in Berkeley, CA.
- Responsible for maintaining the chart of accounts in Microsoft NAV.
- Responsible for generating financial statements from Microsoft NAV, including income statements and balance sheets by month, quarter, and year, income statements by dimension (department and employee)
- Design and implementation of additional customized reporting for users and owners
- Overseeing and auditing all posting routines in all departments
- Develop a robust internal audit policy to monitor workflows of all departments to make sure all processes (costing, pricing, etc) that affect sales profitability are managed with the proper oversight and control
- Design and implement a report for tracking price overrides in all sales departments
- Ensure the company’s compliance with PCI.
- Audit all retail department activity – retail store (POS), e-commerce, and wine club and insure that all is being imported and posted properly into NAV and gives company adequate reporting from NAV on all retail activity (e-commerce and wine club transactions are processed via a third party, Offset)
- Work closely with company’s IT manager to transition any non-IT oversight tasks from IT department to Controller
- Work closely with accounting manager to update guidelines and posting routines for all daily workflows.
- Audit cash management and reconciliation activities and recommend/implement any improvements.
- Responsible for managing all of the company’s banking relationships (Mechanics Bank, BMO, BNP Paribas)
- Thoroughly document all activities handled on behalf of the corporation and for the owners personally by external accountant or CPA.
- Available to the owners for accounting work involving both their ownership in the company and other non-related personal expenses
- Audit of foreign exchange procedures and controls, must have a clear understanding of company’s hedging strategy
- Worker’s Compensation Audit
- Annual Insurance Renewal with broker, Jeff Stephens
- Co-fiduciary and lead administrator for 401k Plan
- Coordinate with external HR firm BPM on payroll activities bi-weekly
- Help coordinate year-end bonuses and any commission payments with President and BPM
- Oversee all sales and use tax return filings
- Oversee and document all business registrations and recommend any changes to current management (currently use Incorp as agent of process)
- Develop clear understanding of corporate nexus and tax liability nationally and update continuously with input from CPA
- Monitor effectiveness of CPA and possibly conduct RFP for new CPA