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Receptionist

visioninvest · 30+ days ago

Dammam

Negotiable

Full-time

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About Vision Invest

Our Shareholders, Al Muhaidib Group and Abunayyan Holding founded ACWA Holding in 2002 to spearhead public-private partnerships in the Kingdom of Saudi Arabia in the utility sector by founding ACWA Power. In 2018, we rebranded Vision Invest to align our mandate with Vision 2023. Our journey has taken us beyond the borders of the Kingdom of Saudi Arabia, extending across the GCC and beyond.
Our DNA remains that of a boutique investment house, built on core values of talent as our true equity, trust through strong governance, delivering stakeholder value with focus, driving innovation, and upholding credibility as our most valuable currency.

Team Member Value Proposition

Culture: a strategic pillar for Vision Invest and the essence of our shared DNA – it is this all-encompassing culture that makes us excited to show up at work every morning.
Vision: Investing for lasting impact - driven by innovation and sustainability, we strive to add long-term tangible value and make a positive impact to the communities we are invested in
Team: You collaborate with and learn from top global talent. Enabled by an integrated value chain, we bring out the best in each other, and work together to achieve our vision.
Empowerment: You are empowered to define and lead initiatives, with freedom to explore, create, and innovate. We celebrate curiosity and creativity, encouraging every team member to excel beyond their expectations.
Growth: Join us in a constructively challenging, high-performance environment where personal growth and professional development are encouraged and accelerated.

Role Purpose and Summary

Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. Manage front desk operations efficiently, provide administrative support to the office, and assist the SVP, Oil & Gas team with day-to-day coordination. The role requires excellent organizational and communication skills to maintain a seamless flow of operations

Experience

0-3 years of relevant professional experience in front desk or receptionist roles, preferably in a corporate or professional services environment; Experience in oil & gas or similar industries is preferred

Qualifications

Bachelor's degree / High school diploma in Business Administration, Hospitality, or related fields

Key Responsibilities

Front Desk Management
Welcome visitors, clients, and employees with professionalism and warmth, ensuring a positive first impression
Manage the reception area, ensuring it is tidy, organized, and equipped with necessary materials (e.g., brochures, visitor badges)
Handle incoming calls and direct them to the appropriate team members, ensuring prompt and professional communication

Administrative Support
Schedule and coordinate meetings, appointments, and conference room bookings
Receive and distribute mail, packages, and other correspondence efficiently
Assist with document preparation, data entry, and maintaining accurate records as required

Visitor and Security Management
Manage visitor check-ins, including issuing visitor badges and maintaining a log of guests for security purposes
Liaise with security personnel to ensure proper protocols are followed for visitor access

Office Coordination
Maintain inventory of office supplies for the reception and ensure timely reordering
Provide support for office events, meetings, and travel arrangements when needed
Serve as a point of contact for facility-related requests and issues, such as maintenance or IT support

Support to the SVP, Oil & Gas Team
Assist with scheduling, document preparation, and coordination of meetings specific to the Oil & Gas team
Support the SVP and team with ad hoc administrative tasks, ensuring smooth day-to-day operations

Customer Service Excellence
Act as a brand ambassador, reflecting the company’s professionalism and values through all interactions
Resolve inquiries or issues efficiently, escalating to the appropriate personnel when necessary

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Last updated on Jan 12, 2025

About the company

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visioninvest

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