Office Coordinator (Part-time)

Hi there! Thanks for stopping by 👋

Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place!

We’re looking for a Office Coordinator (Part-time) to join our team in Auckland. You will be responsible for keeping our office operations running smoothly and ensuring successful execution of office events. Playing a crucial role in our operations team, you will help coordinate our Auckland office activities, manage our supplier relationships and oversee the maintenance of our facilities. Your contributions will be essential in creating an exceptional workplace experience for our team. The ideal candidate for this role is a highly organised multitasker with effective communication, as a proactive problem-solver you collaborate well with your colleagues.

Please note that this role is Part-time, you will be working 32 hours a week with a half day on Fridays. 

What you’ll be doing:

Office:

• Keep office supplies and inventory in top shape, ensuring everything runs smoothly.
• Assist with the setup and maintenance of workstations and office equipment.
• Tackle Office and Facilities requests, including onboarding and off boarding.

Facilities:

• Drive the daily operations of the office, ensuring everything is maintained and running efficiently.
• Manage Health & Safety compliance, keeping our workplace safe and secure.
• Maintain strong vendor relationships to deliver exceptional services.
• Perform routine inspections of the office to identify and resolve any maintenance issues.

Event Coordination:

• Assist with planning and executing exciting office events, handling budgets and payments.
• Organise engaging activities as part of the Culture Club to maintain a fun workplace vibe.
• Keep an up-to-date event calendar and share details with the team.
• Coordinate with vendors and manage all event logistics.

What you need to bring:

We're looking for a candidate who has experience with the following:

• Previous experience in administration, office coordination, hospitality, or a similar field.
• Proven track record of providing outstanding service.
• Fluent in both written and spoken English.
• Comfortable with computer systems, including Microsoft Office or Google Workspace.
• Experience in facilities and project management is a bonus (but not needed).

We know that people are more than what’s on their CV. If you’re unsure that you have the right profile for the role... hit the ‘Apply’ button and give it a try!

What’s in it for you?

Come live the Lightspeed experience...

• Ability to do your job in a truly flexible environment;
• Genuine career opportunities in a company that’s creating new jobs everyday;
• Work in a team big enough for growth but lean enough to make a real impact.

… and enjoy a range of benefits that’ll keep you happy, healthy and (not) hungry:

• Lightspeed share scheme (we are all owners)
• Unlimited paid time off policy
• Flexible working policy
• Health and wellness benefit of $500 per year
• Mental health online platform and counselling & coaching services
• Paid leave and assistance for new parents
• Free LinkedIn Learning license
• Paid Volunteer day
• Complimentary breakfast and lunch options, along with fresh fruits, snacks, and beverages stocked in the office
• Exciting events hosted regularly by our Auckland Culture Club 
• Secure, full-time parking facilities
• Brand new office space located in Newmarket (Auckland)
• Dog friendly environment

Do you need additional support during an interview?

At Lightspeed, we acknowledge that we face the unique challenge of engaging with and hiring diverse talent from marginalised communities with different personal or cultural norms. For many candidates from these underrepresented groups, a job interview can be an extra stressful or challenging experience. Taking this nuanced perspective into consideration, Lightspeed is pleased to offer Supported Interviews! This means you’re welcome to bring whānau or a support person along with you during any Lightspeed interview (excluding initial recruiter phone call). This ensures you have the best opportunity to display your full range of strengths.

Last updated on Aug 21, 2024