Paralegal Assistant

Key Responsibilities

• Manage payroll processes, ensuring accuracy and timely submissions.
• Coordinate and track employee training programs, maintaining up-to-date records.
• Provide administrative support to leadership, including scheduling meetings, preparing reports, and managing correspondence.
• Maintain organized records and documentation in compliance with company policies and regulations.
• Assist with onboarding new employees and ensuring proper training and orientation.
• Perform AP functions such as processing invoices for payment and creating purchase requests.
Facility Coordination Duties:
•  Support Site Manager with the day-to-day operations of the facility, ensuring functionality and safety.
• Utilize the CMMS to track, monitor, and manage work orders and maintenance requests.
• Allocate work orders to team members based on priority and resource availability.
• Coordinate with vendors and contractors for facility-related services and repairs.
Qualifications:
• Proven experience in administrative roles with exposure to payroll and training processes.
• Familiarity with CMMS software and the ability to prioritize and assign work orders effectively.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to collaborate effectively with cross-functional teams and external vendors.
• Problem-solving mindset with the ability to adapt to a fast-paced environment.
Preferred Qualifications:
• Previous experience in facilities management or a related field.
• Knowledge of safety and compliance regulations related to facility operations or a related field.
• Certification or training in administrative management-related fields.
Key Competencies:
• Time management and prioritization skills.
• Detail-oriented approach to administrative and operational tasks.
• Strong interpersonal skills and customer service mindset.
• Ability to work independently while contributing to team goals.
Work Environment: This position requires occasional physical activities, such as inspecting facilities and managing supplies. The role may also involve interacting with diverse stakeholders, including employees, vendors, and contractors.
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