Company Management Assistant

REPORTS TO: Director of Company Management

STATUS: Part-time; Non-Exempt; Seasonal
 

Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.

Lyric’s Company Management department provides general operational and logistical support for all Lyric stage productions. The department also serves as the primary point of contact for all artists leading up to and during their time at Lyric. The Company Management Assistant provides general administrative and clerical support for all backstage and departmental activities during Lyric’s seasonal rehearsal and performance periods. This seasonal position will start February 3^rd and commence April 27^th, 2025.
 

DUTIES AND RESPONSIBILITIES:

• Demonstrate leadership in accordance with Lyric’s mission and vision.
• Collaborate with the Director, Company Management Associate, and other Company Management Assistants to ensure proper departmental staffing and administrative/clerical support of all backstage activities both at the Lyric Opera House and at off-site venues.
• Assist with implementation of daily department activities such as posting/disseminating daily schedules, backstage administrative support, and facilitating department communications.
• Provide unique artists’ services including but not limited to processing ticket orders, booking doctor’s appointments, filling out and filing accident reports, and facilitating backstage guest requests.
• Post chorus sign-in sheets, follow-up with tardy or absent artists, and communicate all information to select Lyric staff.
• Provide general office support for department such as answering phone calls and emails, requisitioning supplies, etc.
• Support visa application processes for international artists.
• As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.

KNOWLEDGE AND SKILLS:

• One (1) year of administrative  experience required
• One (1) of customer service experience required. 
• Awareness of situations requiring integrity and discretion.
• Strong interpersonal and communication skills.
• Ability to maintain a positive and professional attitude, efficiently responding to requests from artists and administrators on any given day.
• Ability to work independently and as a member of a team in a collaborative and fast-paced environment.
• Interest in and knowledge of opera and other classical music genres.
• Proficiency with Microsoft Office Suite preferred.
• Familiarity with company management software is a plus.

WORK CONDITIONS:

• Ability to work flexible hours including nights and weekends at the Lyric Opera House and off-site venues.
• Ability to sit and stand for extended periods of time.
• Ability to move quickly between multiple locations.
• Ability to operate a telephone, computer and to handle other office equipment.
• Ability to occasionally lift objects of 10+ lbs.

COMPENSATION:

Job Classification: Part-Time, Non-Exempt, Seasonal 

Salary is $19.00 per hour

Lyric Opera of Chicago is committed to enhancing our diverse work environment and is proud to be an equal opportunity employer. Lyric prohibits discrimination and harassment of any kind on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, genetic information, pregnancy, parental status, socio-economic status, veteran status, or any other protected status under applicable federal, state or local laws. We encourage individuals of all backgrounds to apply.

Last updated on Jan 10, 2025