Proposal/ Capture Assistant

Position: Proposal/Capture Assistant

Type: Part-Time

Location: Remote

Travel: 20%

Position Summary: The Proposal/Capture Assistant will support the business development team by handling key administrative tasks related to proposal and capture efforts. This role is ideal for a motivated individual eager to learn and grow in the fields of proposal development and capture management. The Assistant will work closely with experienced Proposal and Capture Managers, gradually taking on more responsibilities as they become proficient in the role.

Duties and Responsibilities

• Assist in organizing and managing proposal documentation, ensuring all materials are properly filed and accessible through cloud-based systems.

• Coordinate the internal flow of information and documents between team members using collaborative tools (e.g., Microsoft Teams, SharePoint), ensuring timely submission of all inputs.

• Support the Proposal Manager in scheduling and tracking proposal deadlines and key milestones through project management software.

• Assist in preparing and formatting sections of proposals using remote collaboration tools, under guidance from senior team members.

• Participate in virtual meetings and reviews to learn about the proposal and capture processes.

• Provide support during the production and submission of final proposals, ensuring electronic submissions meet all client requirements.

• Support Capture Managers in gathering and organizing intelligence on potential opportunities, competitors, and customer needs using online research and virtual communication tools.

• Assist in maintaining cloud-based databases and tracking systems for proposals, contracts, and capture activities to ensure data is current and accessible remotely.

REQUIRED SKILLS AND ABILITIES

• Bachelor's degree in Business, Communications, English, or a related field, or equivalent work experience.

• Military experience, particularly in Special Operations Forces (SOF) Military Occupational Specialties (MOSs) or Intelligence-related MOSs, will be considered highly valuable and may substitute for some formal education requirements.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Excellent organizational and time management skills, with the ability to handle multiple tasks and deadlines.

• Attention to detail and a commitment to producing high-quality work.

• Ability to work collaboratively in a team environment

• Experience in an administrative or support role (internships, part-time jobs, or volunteer work can be considered).

• Familiarity with basic project management concepts is a plus but not required.

• A strong desire to learn and grow within the business development and proposal/capture management fields.

• Proactive and self-motivated with a problem-solving mindset.

• Flexibility and adaptability in a fast-paced environment.

Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.

 DISCLAIMER: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.  

Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.

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Last updated on Sep 12, 2024