Procurement Contracts Manager

EquipmentShare is Hiring a Procurement Contracts Manager

EquipmentShare is searching for a Procurement Contracts Manager for our corporate office in Columbia, MO, to support our team as the department continues to grow. This position can sit remote in the US.

The Contracts Manager is responsible for management and negotiation and upkeep/maintenance of all Vendor Contracts. This includes drafting, preliminary negotiating, and executing contracts or putting into motion needed vendor contracts, reviewing vendor proposed changes to contract terms or pricing and maintaining productive relationships with vendors and proactive measures with internal staff.

Daily activities will include preparing, negotiating, and managing the administration of major OEM contracts. You will represent the company ensuring maximum profits potential and optimum terms and conditions.

Primary Responsibilities

• Prepare and submit major, complex contract proposals for assigned programs, ensuring all specifications and requirements are met and optimum terms and conditions for the company are provided.
• Prepare, negotiate, and manage the administration of contracts per the assigned levels of authority.
• Administer and monitor established compliance to the terms and conditions as set forth by collaborating with the Supplier Performance Team.
• Develop, prepare, and present management adjustments to existing contracts, coordinating with the Fleet and Service Procurement teams to ensure best practices are set in motion.
• Monitor contract specifications with terms and continue to develop and define vendor databases within the system.
• Maintain a thorough and current knowledge of all applicable terms and conditions and value-added services provided by Vendors.
• Maintain and communicate changes internally to relevant stakeholders when new negotiations are underway, or opportunities present themselves for renewed improvements on contract terms.
• Prepare, coordinate for approval as appropriate, and submit all official correspondence on behalf of EquipmentShare relating to proposals or contracts. Cooperate and coordinate with other departments to assist in and provide adequate control for the receipt and delivery of communications under assigned programs, proposals, and/or contracts.
• Document, through written telephone conversation memoranda and/or formal meeting minutes, the basis and result of all discussions of a contractual nature including any form of agreements reached, commitments made, or obligations accepted on the part of vendors and EquipmentShare.
• Be responsible for informing Fleet and Procurement teams on the potential impact of such agreements (or, disagreements).
• Actively participate in and help prepare, distribute, and maintain all formal contractual documents.
• Ensure that a full and complete contract file is maintained for every OEM/Vendor that meets the requirements assigned.

Why We’re a Better Place to Work

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.

• Generous paid time off (PTO) plus company paid holidays.

• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).

• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

• Seasonal and year round wellness challenges.

• Company sponsored events (annual family gatherings, happy hours and more).

• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year. 

• Opportunities for career and professional development with conferences, events, seminars and continued education. 

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 

Skills & Qualifications 

• Detail oriented and proactively able to identify discrepancies in contract language or budgets
• Excellent numeric skills with proficiency in Microsoft Excel
• Ability to multi-task in fast paced environment and manage multiple priorities and deadlines
• Able to work with a team or individually depending on tasks required to be performed
• Strong understanding of legal principles, contract law, and regulatory compliance.
• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with the ability to manage multiple tasks and deadlines.
• Degree in Supply Chain Management, Finance, Economics, Business Administration, or related field required.
• A minimum of 5 years' experience in contract and procurement negotiations required.

• Physical Requirements: 

  • Standing and sitting for extended periods of time
  • Occasional Travel when needed.

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.

Last updated on Aug 22, 2024