Our client is an online retail company selling high-end & luxury beauty and skincare products in Australia. With a reputation for excellence, our client is growing fast and needs a dedicated Bookkeeper & Admin Manager to keep things running smoothly.
Job Responsibilities:
Weekly Duties:
1. Payroll Management:
- Process payroll and subcontractors' pay in QuickBooks.
- Download attendance reports, update login/logout details, and calculate weekly pay.
- Submit payroll to the ATO and process superannuation.
- Send payroll details to directors for confirmation.
2. Invoice and Sales Management:
- Reconcile sales versus bank transactions for two clinics and e-commerce.
- Check invoices, update commission splits, and download sales reports.
- Process invoices in QuickBooks after confirming stock receipt and avoid duplicates.
- Send weekly payment lists to management and remittance advice to suppliers.
3. Accounts Payable:
- Manage and process supplier invoices, ensuring accurate records in QuickBooks.
- Save invoices and organize emails in the appropriate folders.
- Respond to emails regarding leaves, payments, and other inquiries.
4. Bank Transactions:
- Process and reconcile bank transactions in QuickBooks using the correct expense accounts and GST codes.
- Upload payments, salaries, and reimbursements to the bank.
Monthly Duties:
1) Payroll Processing: Handle payroll.
2) Bank Reconciliation: Reconcile bank transactions in QuickBooks to match the bank statement, addressing any system or balance issues.
3) Bonuses and Commissions: Summarize staff bonuses and commissions, ensuring correct superannuation deductions.
4) E-commerce Reconciliation: Manage and reconcile monthly e-commerce transactions.
Other Duties:
1. Insurance and Compliance: Renew icare insurance and provide wage updates for previous periods.
2. Client Refunds: Process refunds to clients on Zenoti.
3. Employee Support: Respond to requests for payslips, letters, and other documents.
4. QuickBooks Support: Contact QuickBooks for issue resolution.
5. Invoicing: Create invoices for Ozsale and update campaign schedules as needed.
Article Writing:
Content Creation: Write 3-5 blog articles per week, each 800-1000 words, based on provided topics.
Requirements
- Strong understanding of accounting principles and financial management.
- Proven experience in handling administrative tasks and supporting business operations.
- Advanced proficiency in QuickBooks, including payroll, invoicing, and bank reconciliation.
- Ability to create 3-5 engaging blog articles per week, each 800-1000 words, on assigned topics.
- Strong numerical ability for accurate payroll processing, reconciliation, and financial management.
- Excellent written and verbal communication for interacting with suppliers, clients, and internal teams.
Tech Proficiency:
- QuickBooks: Advanced knowledge is essential.
- Zenoti: Experience is a plus but not mandatory.
- Shopify: Basic knowledge is required.
- Microsoft Office Suite & Outlook: Advanced proficiency for managing tasks and communication.
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Part-time job
- HMO
- Paid leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
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Last updated on Aug 22, 2024