Title: Contract Manager / Administrative Assistant
Responsibilities:
- Oversee the administration and organization of contracts, ensuring accurate filing, tracking, and renewals.
- Track and monitor contract compliance, ensuring all terms and conditions are followed and updating stakeholders as needed.
- Coordinate contract negotiation, ensuring deadlines are met and all required parties are aligned.
- Prepare and distribute documents, including meeting agendas, reports, and legal contracts.
- Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and maintaining office supplies.
- Manage scheduling for executives, contractors, and internal teams, ensuring efficient calendar management.
- Assist with calendar management, coordinate meetings, and prepare materials such as reports, presentations, and agendas.
- Maintain accurate filing systems (both physical and digital), manage records, and ensure efficient retrieval of information as needed.
- Draft, edit, and review proposals sections, administrative and contractual documents for clarity, accuracy, and compliance.
- Assist in managing and organizing internal and external meetings related to contracts and agreements.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Previous experience in contract management, administrative assistance, or office management.
- Strong organizational skills with a keen attention to detail in document management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and contract management software.
- Exceptional time-management skills, with the ability to prioritize multiple tasks effectively.
- Excellent communication skills, with the ability to draft, proofread, and distribute clear and professional correspondence.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- A proactive approach to problem-solving and the ability to work independently with minimal supervision.
- Ability to write and edit with accuracy, with a focus on grammatical and formatting details.
•
Last updated on Jan 17, 2025