Manager, Global Workday Data Management, Audits, and Reporting

Manager, Global Workday Data Management Audit and Reporting 

Team and Process Management (60% of time) 

• Train and mentor Analysts and Coordinators who are responsible for the accurate maintenance of the data in Workday as well as data gathered and tracked in Google forms and sheets
• Provide direction, counsel and set goals for career growth and development.  Ensure the team is appropriately staffed and supported.
• Identify opportunities, create, and implement programs to improve the effectiveness of data management record keeping and support processes.  Drive a strong level of customer service.
• Ensure business requirements from the internal People team and external business groups are met.
• Develop cross-training program for team; provide backup for team members during times of high volume workload or when out of the office
• Ensure local People Team business processes meet regulatory compliance with respect to record mgmt (electronic and paper when applicable) and comply with SOX audit control points 
• Manage relationship with 20+ different country payrolls including business process / payroll data transfers to facilitate smooth data transition from HR to payroll
• Take ownership of and ensure integrity of People data through regular audits; troubleshoot irregularities; partner with team to research, correct discrepancies, and ensure compliance
• Write and leverage Workday reports as needed to audit the quality of data entry
• Develop and maintain documentation of system procedures and functions.
• Serve as department People data business process liaison to Staffing, HR Analytics, HR Ops, IT, Payroll, Finance, Stock Admin, etc.
• Collaborate with regional People Ops and People Partner team members to ensure process consistency across regions
• Identify opportunities, create, and implement processes and programs to improve the effectiveness of processes, systems, and reports
• Monitor progress of daily integrations and provide support for troubleshooting as required; escalate issues to IT or appropriate integration support resources  
• Support Workday EIB load process and perform uploads as required
• As a part of the HR Operations leadership team, work with other managers to plan resources, develop and implement team programs, establish and monitor policy application for consistency, etc.
• Ensure the team maintains the intranet “The Cube” with up-to-date process information 

Projects and Reporting (40% of time)

• Drive Worldwide Data integrity programs including developing new audits to capture data errors
• Drive the development, approval, and documentation of global business processes leveraging partnerships with subject matter experts in all regions (EMEA, APAC, and Americas)
• Manage/participate on project teams for upgrades, new module roll-out, data loads (requirement gathering, business process review, project management, testing, documentation, communication, etc.) 
• Manage/participate on project teams related to employee data interfaces to key company systems (Payroll, AD, Stock Admin, IT, Facilities, etc.)
• Develop and maintain training materials for all team processes 
• Create Workday reports and partner with business groups that need Rubrikan data for projects (Recognition, Stock Admin, Finance, Exec Admins, IT, etc.)
• Monitor self-service adoption and develop innovative ways to streamline processes and education to increase adoption.  Develop instructions for Manager and Rubrikan Self-Service data updates
  
  

Position Requirements 

• B.S. degree in Business, Information Systems, or related area
• 6+ yrs HR / HRIS experience, including 3+ years of team management experience
• Expertise in Workday HR including Workday Report Writing and Google Forms (Workday payroll / other Payroll Systems a plus)
• Expert Google Sheets and/or Excel skills
• Strong understanding of HR, Payroll, and Finance business processes as well as intra and inter-departmental functions and interdependencies. 
• Strong HRIS and business process change project management experience
• Must thrive in a fast paced environment where multitasking and prioritizing is necessary
• Excellent verbal and written communication skills
• Ability to manage change effectively always mindful of technology, business processes, and systems implications
• Ability to motivate direct reports and others by providing an environment that promotes individual growth and reinforces Rubrik’s RIVET values and culture

Last updated on Aug 19, 2024