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Billing Coordinator

criticalmass · 8 days ago
$40k+
Estimation
Full-time
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We are looking for a Billing Coordinator to join Critical Mass!  You will be collaborating with the Financial Analyst team, where every day brings new challenges and opportunities.

 



You Will:

  • Support Finance Analyst team with client related invoicing during month-end peaks and with daily time and billing system administration
  • Reconcile time system against client invoices created
  • Manage reimbursable tracker, create reimbursable invoices, and consolidate reimbursable backup
  • Follow up with team for reimbursable vendor invoice approvals and adjust reimbursable expenses in accounting system as required
  • Maintain time system for clients and projects including project creation and management, hour movements, billing rates and titles
  • Run and follow up on missing timesheet reports
  • Assist with processing Accounts Payable bills, includes issuing POs for vendors and matching the vendor invoices to correct POs and securing approvals
  • Review and process employee expense reports in Concur
  • Adhere to accounts payable standards and policies
  • Manage filing process for Finance Analyst Team: maintain client project filing system and prepare project labels and file folders
  • Ad-hoc reporting as required

 

You Have:

  • Accounting knowledge coupled with strong technical skills
  • 1-2 years of experience in accounting or finance
  • Proficiency with MS Office suite of products: Excel, Word and Outlook
  • Familiarity with foreign currency
  • Exceptional attention to detail
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset
  • Excellent communication skills, both written and verbal
  • Self-motivated and able to work with limited supervision
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset

Critical Mass is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We do not tolerate discrimination on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. If you are an individual with disabilities who would like to request an accommodation, please reach out to accommodations@criticalmass.com.

We are committed to fostering diversity, equity, and inclusion within our pool of candidates, with a target of achieving at least 50% representation from underrepresented communities.

The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs criticalmass.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money, technology, or anything else to work for our company. If you believe you are the victim of a scam, please review your local government consumer protections guidance and reach out to them directly.

If U.S. based: https://www.consumer.ftc.gov/articles/job-scams#avoid
If Canada based: https://www.canada.ca/en/services/finance/consumer-affairs.html
If U.K. based: https://www.gov.uk/consumer-protection-rights
If Costa Rica based: https://www.consumo.go.cr/educacion_consumidor/consejos_practicos.aspx 

Last updated on Feb 12, 2024

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